Technical Buyer

Recruiter:

Ann Swann Personnel

Job Ref:

JHB001378/CL

Date posted:

Wednesday, August 17, 2022

Location:

Sandton, South Africa

JOB SUMMARY:
Our client, internationally recognised within the gearbox sector is seeking a Technical Buyer to join their team. Min. 5 years’ experience with a National Diploma / BCom in Supply Chain, Procurement Management, Logistics or Finance will be favourable.

JOB DESCRIPTION:

Position Background

The position is critical to ensure that direct and indirect purchases and material sourcing is done in a cost-effective and in a timely manner. Right- quality materials, quantity, timeframe and supplied at the correct price.

The technical buyer would be responsible for leading negotiations, supplier management and independently identifying cost-saving opportunities and initiatives.

Critical Success Factors for the Position:

Technical procurement experience
Excellent organizational skills and the ability to multi-task
The ability to work in a pressurized environment
SAP or ERP system experience is essential.
Good communication skill, both verbal and written
Able to maintain good supplier relations.
Good technical knowledge and ability to read drawings
Expert negotiation skills
Self-motivating and willing to go the extra mile
Comply with all company policies and procedures.
Good knowledge of purchasing, negotiation, commercial understanding and cost breakdown.
Experience of working closely with suppliers.
Good understanding of manufacturing processes
Good understanding of purchasing best practises.
A good technical understating of motors, gearboxes, bearing and oil seals would be beneficial.
Able to handle conflict, difficult and stressful situations with professional composure.
Ability to communicate with all levels of management.

Duties and Responsibilities:

General & Administration

Request quotes from suppliers and negotiate the best price.
Evaluate, select and monitor suppliers.
Able to read technical drawings and work through complex BOMs.
Address technical queries during quotation and procurement process.
Purchase goods, materials, components or services in line with specified cost, quality and delivery targets
Expedite all orders placed and manage suppliers with KPIs.
Build, maintain and manage supplier relationships with regard to effective and frequent communication.
Ensure compliance with company guidelines, purchasing policies and procedures during supplier negotiations
Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance
Check availability of stock with suppliers.
Follow up on RFQ’s and ensure quotes are obtained the same day.
Prepare and provide suppliers with the correct order number as no stock is to be delivered without an official order number.
Run and action Material Requirements Planning (MRP) and/or other.
Maintain proper record of orders placed, quotes obtained etc.
Keep order tracking sheet up to date.
Support the production function and other relevant departments by communicating any supply problems which may impact business operations direct or indirect.
Act as an interface between suppliers and other relevant departments on purchasing processes, product changes and new projects and activities
Work closely with others in the business and review opportunities for continuous- and business improvement.
Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods
Liaise with the Finance department, regarding accounts issues and requests for payment (RFP).
Resolve all queries on statements that Finance has regarding orders.
If components or an order is cancelled, follow up on the credit note.
Assist with credits.
Ensure all request given through is approved by a relevant manager prior to placing orders.

Technical

Obtain drawings and bill of materials.
Analyse local availability of material and consumables and propose to Technical department for approval.

ISO & BEE Audits

Critical evaluation of supplier services, delivery lead time and quality.
Assist the Finance department with the compilation of all documentation required for BBBEE audit
Keep BBBEE file up to date
Ensure commercial and legal compliance.
Adhere to the procurement risk register and minimize or mitigate risks.
Keep the Vendors list up to date.
Evaluation of suppliers’ statutory compliance (BBBEE, tax clearance, company registration certificates) and make recommendations to manager.

Operations Assistant responsibilities

Assist with stock take and preparations.
Control and maintain stock levels of critical items.
Compile daily, weekly and monthly reports
Ensure workshops are informed of parts arrival and follow up to ensure parts are fitted within correct time frame.
Compiling the production schedule under the direction of the Operations Manager.
Uploading plant maintenance files and maintaining the maintenance schedule.
Assist in chasing production and parts for assembly.
Continuously source and identify new suppliers and propose to QC- / Ops manager for approval.
Ensure at least two suppliers are qualified for all supplies.
Compare pricing of stock between current and competitive suppliers and suggest saving initiatives to manager.
Assist and manage work suites and PPE purchases.
Monitor and advise on any issues which present risk or opportunity to the organisation in relation to the purchasing function and make recommendations to manager.
Performing general administration.

Receiving & Dispatch

Ensure stock collections is communicated to the dispatch and receiving supervisor in a timely manner.
Laisse and check with receiving clerk that stock is allocated to correct sales order and received in system.
Check (QC and quantity) on parts together with receiving clerk.
Contact suppliers to resolve price, quality, delivery or invoice issues and oversee parts returned, due to incorrect supply.
Follow up on partially delivered items.
Ensure consumables are ordered and followed up in a timely manner to prevent any line stoppages or delays which can effect On-Time-Delivery (OTD).
Investigate and resolve stock variances. Highlight any discrepancies to manager in a timely manner.

Key Performance Areas:

Advance communication skills between suppliers and other stakeholders.
Maintain Vendor On-Time-Delivery
Minimising risk and using strategic initiatives to drive cost reduction initiatives
Ensure stock availability and zero line stoppages
Perform tasks in a professional, honest and representable way.
Attention to detail and accuracy

Requirements

National Senior Certificate / Matric / Grade 12 Certificate (Completed)
N/DIP / B/Com Supply Chain / Procurement Management / Logistics / Finance (Advantageous)
Experienced in the handling of customers (Customer Collaboration)
Computer literate
Thorough and accurate
Good command of English plus at least one other official language.
The ability to cope with a diversity of tasks in a high-pressure environment.
Basic PowerPoint, MS Word and MS Excel skills.
Excellent communicator with a strong sense of urgency

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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