Technical Buyer

 

Recruiter:

Ann Swann Personnel

Job Ref:

JHB001378/CL

Date posted:

Wednesday, August 17, 2022

Location:

Sandton, South Africa


JOB SUMMARY:
Our client, internationally recognised within the gearbox sector is seeking a Technical Buyer to join their team. Min. 5 years’ experience with a National Diploma / BCom in Supply Chain, Procurement Management, Logistics or Finance will be favourable.

JOB DESCRIPTION:

Position Background

The position is critical to ensure that direct and indirect purchases and material sourcing is done in a cost-effective and in a timely manner. Right- quality materials, quantity, timeframe and supplied at the correct price.

The technical buyer would be responsible for leading negotiations, supplier management and independently identifying cost-saving opportunities and initiatives.


Critical Success Factors for the Position:

  • Technical procurement experience
  • Excellent organizational skills and the ability to multi-task
  • The ability to work in a pressurized environment
  • SAP or ERP system experience is essential.
  • Good communication skill, both verbal and written
  • Able to maintain good supplier relations.
  • Good technical knowledge and ability to read drawings
  • Expert negotiation skills
  • Self-motivating and willing to go the extra mile
  • Comply with all company policies and procedures.
  • Good knowledge of purchasing, negotiation, commercial understanding and cost breakdown.
  • Experience of working closely with suppliers.
  • Good understanding of manufacturing processes
  • Good understanding of purchasing best practises.
  • A good technical understating of motors, gearboxes, bearing and oil seals would be beneficial.
  • Able to handle conflict, difficult and stressful situations with professional composure.
  • Ability to communicate with all levels of management.

Duties and Responsibilities:

General & Administration
  • Request quotes from suppliers and negotiate the best price.
  • Evaluate, select and monitor suppliers.
  • Able to read technical drawings and work through complex BOMs.
  • Address technical queries during quotation and procurement process.
  • Purchase goods, materials, components or services in line with specified cost, quality and delivery targets
  • Expedite all orders placed and manage suppliers with KPIs.
  • Build, maintain and manage supplier relationships with regard to effective and frequent communication.
  • Ensure compliance with company guidelines, purchasing policies and procedures during supplier negotiations
  • Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance
  • Check availability of stock with suppliers.
  • Follow up on RFQ’s and ensure quotes are obtained the same day.
  • Prepare and provide suppliers with the correct order number as no stock is to be delivered without an official order number.
  • Run and action Material Requirements Planning (MRP) and/or other.
  • Maintain proper record of orders placed, quotes obtained etc.
  • Keep order tracking sheet up to date.
  • Support the production function and other relevant departments by communicating any supply problems which may impact business operations direct or indirect.
  • Act as an interface between suppliers and other relevant departments on purchasing processes, product changes and new projects and activities
  • Work closely with others in the business and review opportunities for continuous- and business improvement.
  • Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods
  • Liaise with the Finance department, regarding accounts issues and requests for payment (RFP).
  • Resolve all queries on statements that Finance has regarding orders.
  • If components or an order is cancelled, follow up on the credit note.
  • Assist with credits.
  • Ensure all request given through is approved by a relevant manager prior to placing orders.

Technical
  • Obtain drawings and bill of materials.
  • Analyse local availability of material and consumables and propose to Technical department for approval.

ISO & BEE Audits
  • Critical evaluation of supplier services, delivery lead time and quality.
  • Assist the Finance department with the compilation of all documentation required for BBBEE audit
  • Keep BBBEE file up to date
  • Ensure commercial and legal compliance.
  • Adhere to the procurement risk register and minimize or mitigate risks.
  • Keep the Vendors list up to date.
  • Evaluation of suppliers’ statutory compliance (BBBEE, tax clearance, company registration certificates) and make recommendations to manager.

Operations Assistant responsibilities
  • Assist with stock take and preparations.
  • Control and maintain stock levels of critical items.
  • Compile daily, weekly and monthly reports
  • Ensure workshops are informed of parts arrival and follow up to ensure parts are fitted within correct time frame.
  • Compiling the production schedule under the direction of the Operations Manager.
  • Uploading plant maintenance files and maintaining the maintenance schedule.
  • Assist in chasing production and parts for assembly.
  • Continuously source and identify new suppliers and propose to QC- / Ops manager for approval.
  • Ensure at least two suppliers are qualified for all supplies.
  • Compare pricing of stock between current and competitive suppliers and suggest saving initiatives to manager.
  • Assist and manage work suites and PPE purchases.
  • Monitor and advise on any issues which present risk or opportunity to the organisation in relation to the purchasing function and make recommendations to manager.
  • Performing general administration.

Receiving & Dispatch
  • Ensure stock collections is communicated to the dispatch and receiving supervisor in a timely manner.
  • Laisse and check with receiving clerk that stock is allocated to correct sales order and received in system.
  • Check (QC and quantity) on parts together with receiving clerk.
  • Contact suppliers to resolve price, quality, delivery or invoice issues and oversee parts returned, due to incorrect supply.
  • Follow up on partially delivered items.
  • Ensure consumables are ordered and followed up in a timely manner to prevent any line stoppages or delays which can effect On-Time-Delivery (OTD).
  • Investigate and resolve stock variances. Highlight any discrepancies to manager in a timely manner.

Key Performance Areas:
  • Advance communication skills between suppliers and other stakeholders.
  • Maintain Vendor On-Time-Delivery
  • Minimising risk and using strategic initiatives to drive cost reduction initiatives
  • Ensure stock availability and zero line stoppages
  • Perform tasks in a professional, honest and representable way.
  • Attention to detail and accuracy

Requirements

  • National Senior Certificate / Matric / Grade 12 Certificate (Completed)
  • N/DIP / B/Com Supply Chain / Procurement Management / Logistics / Finance (Advantageous)
  • Experienced in the handling of customers (Customer Collaboration)
  • Computer literate
  • Thorough and accurate
  • Good command of English plus at least one other official language.
  • The ability to cope with a diversity of tasks in a high-pressure environment.
  • Basic PowerPoint, MS Word and MS Excel skills.
  • Excellent communicator with a strong sense of urgency

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

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