Temp Executive Secretary to NSO Director

Recruiter:

Staff Solutions Recruitment

Job Ref:

PE004824/CT

Date posted:

Tuesday, May 24, 2022

Location:

Sandton, South Africa

Salary:

Negotiable Monthly

JOB SUMMARY:
TEMPORARY OPPORTUNITY AVAILABLE!
Our client, a global leader in the automotive sector, seeks to employ an Executive Secretary to the NSO Director on a temporary basis. Position based in Sandton, Gauteng.

JOB DESCRIPTION:

Duties:

Coordinating the diary and all activities of the Director.
Handling incoming and outgoing communication and re-routing to appropriate departments when necessary.
Responding to routine correspondence within limits of authority.
Screening all incoming calls, act as intermediary for Director within established guidelines and re-route issues that could be handled by the Director’s subordinates.
Screening of all visitors to the office of the Director.
Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters.
Interpret and implement the Director’s instructions and administrative requirements.
Prepare professional, accurate, and high quality electronic presentations and documentation.
Arrange and coordinate meetings / workshops with employees and external delegates.
Arrange local and international travel reservations and itinerary bookings, including arranging appointments.
Prepare and process local and overseas travel expense claims timeously.
Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports.
Provide administrative support on special projects and reports.
Oversee all daily operations of the office of the NSO Director.

Requirements:

Hold a relevant 3 year tertiary qualification in Business Administration from a recognised institution
Sound office or business administration experience, of at least three years’ experience
Display excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills
Have well-developed communication skills, both written and oral, with an excellent command of the English language

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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