Tender Administrator

SUMMARY:
Our client, a leading and widely recognised manufacturer specialising in laboratory equipment and consumables, ophthalmology equipment and consumables,
as well as pharmaceutical products, is seeking a Tender Administrator to oversee the entire tender process from initial sourcing through to final submission and follow-up.

POSITION INFO:
Position: Tender Administrator
Contract: Month-to-month contract (possibility of permanent appointment)
Location: Pretoria East

DUTIES AND RESPONSIBILITIES:

• Tender Sourcing and Identification: Actively identify and source relevant tenders from various platforms, databases, and networks to align with the organization’s business objectives.
• Tender Compilation and Documentation: Prepare and compile comprehensive tender documents, ensuring all requirements, forms, and supporting documentation are complete, accurate, and submitted within deadlines.
• Tender Process Management: Coordinate the end-to-end tender process, including internal review, approvals, submission, and follow-up with clients or regulatory bodies.
• Tender Quotations: Prepare detailed and accurate quotations and pricing for tenders, ensuring compliance with company policies and tender specifications.
• General Administration: Maintain organized records of all tender submissions, correspondence, and related documents. Manage filing systems, databases, and ensure all tender-related information is up to date.
• Telesales and Client Interaction: Engage with clients, suppliers, and stakeholders via phone or email to clarify tender requirements, provide information, and follow up on submissions.
• Computer Literacy: Utilize relevant software applications (e.g., Microsoft Office Suite, tender portals, CRM systems) to prepare documents, manage data, and streamline tender processes efficiently.
• Compliance and Quality Assurance: Ensure all tender submissions comply with organizational, legal, and industry standards, and maintain a high level of accuracy and professionalism.

• Diploma in Administration, Office Management or related filed
• Minimum of 3–5 years’ tender administration experience
• Good reporting and communication skills
• Must be fluent in English, with Afrikaans considered an advantage.
• Computer literate and able to manage administrative tasks efficiently.
• Strong self-motivation, organisation, and time management skills.

• Basic Salary – Market Related (Based on experience).
• Supportive and collaborative work environment.
• Opportunity for permanent employment based on performance.

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