Trainee Office Administrator

Recruiter:

Signa Opportunity

Job Ref:

JHB000844/SZ

Date posted:

Thursday, February 5, 2026

Location:

Midrand, South Africa

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over a period of 12 months.

Position: Trainee Office Administrator

Stipend: R5,500

Location: Gauteng (Midrand)

POSITION INFO:
About the role
The Admin Trainee will support core office functions, help streamline communications, manage documents, and support key team members with project and operational tasks.

Responsibilities

Office & Document Administration

Assist with managing and maintaining digital and physical filing systems.
Format, proofread, and prepare documents, reports, presentations, and correspondence.
Print, scan, and organise meeting packs or proposal documents as needed.

Scheduling & Communication

Help manage calendars, book meetings, and confirm appointments
Take minutes during internal meetings and compile action lists

Project & Client Support

Assist project leads with compiling documents and updates for clients.
Help collect data or feedback for reports or monitoring purposes.
Support logistics for events, workshops, or consulting sessions.

Supplier Coordination

Liaise with service providers to request quotations, documents, or updates.
Help track invoices, deliveries, and other service-related communication.

General Office Duties

Answer phones or respond to queries (where applicable).
Maintain a clean, professional, and organised workspace.
Assist team members with ad hoc admin and coordination tasks.

Digital/Tech Skills

Using cloud-based tools (e.g., Microsoft 365, Google workspace).
Managing virtual meetings (e.g. Teams, Zoom).
Supporting basic IT troubleshooting or liaising with IT support
Using project or workflow systems.

Skills Required

Proficiency in English.
Ability to manage time and multitask.
Self-Starter.
Good Time Management.
Be organised.
Computer literacy (Excel, Word, email, digital tools).
Ability to work independently and in teams.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

Similar jobs you might be interested in:

Trainee Office Administrator
Location: Midrand
Salary:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.About the YES InitiativeThe initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace ...
78 days ago

Trainee Sales Representative
Location: Johannesburg
Salary: 15000 Monthly
Now find new jobs best matched to your skills!Job Title: trainee Sales Representative - Alberton.Salary: R15,000 + Commission. OTE R30,000.The OpportunityThis sales position drives new business growth for the office automation equipment company. You will reach assigned monthly sales targets to expand the commercial client base. This specific role supports the business vision of reliable digital wo...
2 days ago

SAICA Trainee Accountant
Location: Pretoria
Salary:
SAICA trainee Accountant in Pretoria East
10 days ago

Finance Graduate
Location: Johannesburg
Salary: Market Related
Finance Graduate
8 days ago

PKF Experience Virtual Vac Week 2026 | PKF Octagon (Johannesburg)
Location: Johannesburg
Salary:
61 days ago

Truck Driver Trainer
Location: Pretoria
Salary: Monthly
Transport & Logistics company based in Pretoria North is looking for a Truck (Code 14) Driver Trainer to support their training function. You will be responsible for training, re-training, skilling and upskilling drivers. Furthermore, you will assist with the recruitment and assessment of new drivers as well as assist with developing training programs. In this role, you should ...
79 days ago

Administrator
Location: East Rand
Salary: 16 000 Monthly
A dynamic organization based in Modderfontein, Lethabong is looking to employ an administrator with 3 – 5 years’ experience in a similar role.
1 day ago

Medical Accounts Administrator
Location: Johannesburg
Salary: Monthly
Well known medical equipment supplier, based in Edenvale / Modderfontein is looking for a Medical Accounts administrator for a 1 year fixed term contract. Individuals who apply must be available to start immediately. Valid drivers license and own transport is essential.
2 days ago

Night Duty Receptionist (Medical Radiology Practice)
Location: Johannesburg
Salary: Market-Related
Reception
2 days ago

Business Support Assistant & Administrator
Location: South Africa
Salary: R30 000 - R40 000 p/m
This role exists to provide high-quality administrative and business support across the organisation, supporting both the wider internal team and clients.
3 days ago