Travel Desk Administrator / Administrative Assistant - Durbanville

SUMMARY:
Our client is looking for an Administrative Assistant / Travel Desk Administrator to join their team within an engineering firm, to be based in Durbanville

POSITION INFO:
Job Specification
A well-rounded person with a high EQ level and must be able to deal with complexity in a fast-paced environment
The person needs to be a self-starter with attention to detail, bring positive energy to the work environment, and be willing to excel in their role
Our client provides end-to-end engineering services for commercial vehicle engineering and development
Support the organisation’s administrative functions
Provide the team with general administrative and clerical support, ensuring efficient and smooth operations
Book domestic and international flights for employees
Arrange travel itineraries in line with travel policies and individual schedules
Book accommodations (hotels, guesthouses, etc.) based on travel plans and preferences
Coordinate with employees, clients, and travel vendors to confirm travel details
Ensure timely communication of travel arrangements to all relevant parties
Handle last-minute changes, cancellations, and emergency travel support
Maintain a database of all travel bookings and vendor contacts
Generate and maintain detailed travel reports, including cost analysis and travel frequency
Ensure compliance with company travel policies and budget guidelines
Assist with visa processing and travel documentation when required
The above list of duties and responsibilities is not exhaustive

Minimum Requirements
National Senior Certificate with Pure Mathematics
Diploma in Business Administration, Tourism and Travel, Office Management or equivalent will be beneficial
2+ years’ experience in a similar travel desk or administrative role
Proficient in Microsoft Excel, Word, and Outlook
Strong critical thinking and problem-solving skills
Attention to detail and accuracy in work
Knowledge of financial concepts
Ability to handle confidential information with discretion
Excellent organizational and multitasking abilities
Excellent writing & communication Skills (English & Afrikaans)
Outstanding organisational and time management skills
Driver's license and own transport


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Please note that only short-listed candidates will be contacted.
Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

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