Vendor Master Data Administrators (FTC x 3)

Key responsibilities include overseeing vendor data creation and maintenance, developing and enforcing data governance policies, collaborating with IT and finance to resolve discrepancies, and improving data quality and automation.

Master Data Governance, Compliance, and Transformation

• Understand and adhere to Vendor Master Data governance, policies, and procedures.

• Maintain system documentation, SOPs, and functional specifications

• Provide daily support to ERP users and troubleshoot system-related issues

• Support ERP projects and data integration initiatives

• Identify and follow up on opportunities for increased accuracy, efficiencies, standardization, and rationalization of vendor master data.

Create New Vendors

• Receive and review the Vendor Upload Form for completeness and circulate for various approvals.

• Review incoming requests for completeness and expedite the submission of supporting source documents.

• Conduct due diligence using various platforms to ensure data accuracy.

• Ensure Supporting Source Documents are attached to the vendor master profile as records

• Load Vendors for various THL Purchasing Organisation and Account Groups

• Ensure all information extracted from source documents is captured correctly on SAP.

• Run monthly reports for BBBEE and Tax Compliance Status

• Analyse the BBEEE report and follow up with Vendors on Tax and BBBEE compliance requirements.

Maintain the existing vendors

• Administer mass Vendor Master Data maintenance

• Identification and support of vendor data cleansing activities

• Receive requests to update the vendor from internal or external stakeholders.

• Analyse submitted source documents and ensure authenticity, accuracy, and validity against various platforms.

Vendor Master Data Integrity and Quality Control

• Ensure adherence to Vendor master data quality control procedures

• Perform regular audits of data to ensure accuracy and completeness

• Ensure that duplication of vendors is avoided.

Delist vendors

• Block and / delete vendors from master data according to the procedure

Reporting

• Understand, manage, and report on Vendor Master Data related risks.

• Attend and respond to internal/external audit activities

• On a monthly basis, run, analyse, and submit the following:

o Vendors Bank Changes Report

o All changes Report

o New Vendors Created Report

o Vendor's Name Change Report

o BBBEE Report

• Matriculation

• A tertiary qualification would be an advantage

• 2 to 5 years related SAP Vendor or Customer Master Data Maintenance

• Computer skills/literacy – Microsoft Office Suite, including Excel, Word, Teams, PowerPoint

• High integrity and openness combined with commitment to good governance.

• Energetic, highly motivated, with an enquiring mind and passion for excellence

• ERP (SAP) vendor/customer master data system experience required

• Ability to take ownership, think independently, and perform tasks with minimal supervision

• Ability to interface with multiple organizations and various levels of management

• Skills in a Microsoft Office environment

• Excellent analytical and problem-solving skills

• Strong interpersonal, verbal and written communication skills

• Versatility and a sense of urgency