WEDDING & ACCOMMODATION COORDINATOR

Recruiter:

Farm Manager SA

Job Ref:

FM002178/FMSA

Date posted:

Monday, May 12, 2025

Location:

Pienaarsriver Area , South Africa

SUMMARY:
Pienaarsriver Area – Limpopo: Our client is looking for a Wedding & Accommodation Coordinator to join the team.

POSITION INFO:
MINIMUM REQUIREMENTS

Experience in venue coordination, wedding planning, or event management
Excellent interpersonal and communication skills, both written and spoken
Strong organizational and time-management abilities
Calm under pressure with a proactive problem-solving mindset
A good understanding of wedding trends, etiquette, and logistics
A team player who can also work independently and take initiative
Comfortable working outdoors and in a rural setting
Flexible and available to work weekends as required

KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO

Oversee daily venue operations to ensure the property is clean, well-maintained, and ready for events
Conduct venue viewings and lead client walk-throughs every Friday
Be on-site for 1–2 hours during Friday evening events when required
Manage stock takes, inventory, and order supplies as needed
Schedule and oversee on-site staff to ensure high performance and readiness
Attend weekly team meetings on the farm to align on upcoming events and tasks
Collaborate with the Wedding & Events Manager to coordinate logistics and vendor communication
Create detailed timelines and run sheets for weddings and events
Act as the on-site coordinator during event weekends, managing set-up, supplier arrivals, décor placement, and any special requests
Liaise with all vendors to ensure smooth setup and breakdown
Troubleshoot any issues on the day with a calm, solution-focused attitude
Assist with accommodation needs for the wedding party, including preparation, guest communication, and coordination with the event schedule
Deliver an exceptional client experience from first viewing through to event completion

ONLY short-listed candidates will be contacted

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