Warehouse Consumables Controller

SUMMARY:
New role is available for a Warehouse Consumables Controller for our client in the Chemical and Hygiene Industry based in New Germany Durban.

POSITION INFO:
The Warehouse Consumables Controller is responsible for overseeing and coordinating all activities related to consumable stock within the warehouse.

This includes receiving, verification, storage, and issuing of consumable products, maintaining system accuracy on Syspro, ensuring adherence to FIFO principles, and promoting a safe, compliant, and efficient working environment.

Extended work hours or overtime may be required to support operational demands.

Key Performance Areas

1. Supervisory and Operational Control

• Supervise and coordinate daily consumable warehouse operations, ensuring accurate and timely receipt, storage, and issuing of consumable stock.
• Allocate tasks to Consumable Controllers and Warehouse Assistants based on operational priorities.
• Ensure compliance with safety standards, warehouse rules, and housekeeping procedures.
• Provide training, coaching, and performance feedback to team members.
• Liaise with Dispatch, Procurement, and Operations to align stock availability with customer and production requirements.

2. Syspro and Stock Administration

• Process all consumable stock transactions on Syspro, including receipts, issues, and adjustments.
• Maintain accurate and up-to-date system records reflecting all physical stock movements.
• Conduct daily and weekly system-to-physical stock reconciliations to eliminate discrepancies.
• Generate and submit stock reports, highlighting variances, risks, or potential shortages.
• Investigate discrepancies, document findings, and implement corrective actions.

3. Technical and Physical Duties

• Supervise and, when necessary, assist with loading and offloading consumable stock (approximately 1 ton daily).
• Ensure effective unpacking, sorting, and placement of products on shelving (up to 3.5m high) using safe handling practices.
• Enforce strict adherence to First-In, First-Out (FIFO) stock rotation principles.
• Receive and verify deliveries (approximately 15 pallets per shipment) against invoices and purchase orders.
• Inspect incoming goods for quality and quantity accuracy and report non-conformance to the Buyer.
• Oversee correct storage, labelling, and segregation of consumables.
• Coordinate waste disposal and recycling of packaging materials according to company sustainability guidelines.
• Conduct quarterly and ad-hoc stock counts and ensure accurate reconciliation.

4. Communication and Reporting

• Communicate stock replenishment needs, shortages, and quality concerns to the Buyer.
• Submit daily Syspro updates and weekly operational reports to the Warehouse Manager.
• Ensure all consumable stock documentation (Picking Sheets, Invoices, Delivery Notes) is accurate and systematically filed.
• Escalate operational risks, delays, or issues affecting stock availability.

Minimum Requirements

• Matric / Grade 12.
• Minimum 3 years’ experience in warehouse or stock control, preferably in consumables.
• Minimum 1–2 years’ supervisory experience.
• Syspro (or similar ERP system) experience is essential.
• Valid Driver’s License (Code 08) and own reliable transport.
• Forklift or pallet-jack handling experience is an advantage.
• Physically fit and capable of performing manual handling tasks.

Key Competencies

• Strong planning and organizational abilities.
• High level of accuracy and attention to detail.
• Ability to lead, mentor, and motivate a small team.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Sound understanding of warehouse processes and safety standards.

Behavioral Attributes

• Proactive and self-motivated.
• Responsible and accountable.
• Team-oriented with strong leadership characteristics.
• Quality-focused and safety-conscious.
• Reliable, trustworthy, and committed to excellence.