ADMIN MANAGER: INVESTMENT MANAGEMENT SUPPORT TEAM

Your B. Com, B Admin, B. Bus Science, B. Sc or similar qualification and at least 3 years work experience in multi management or financial services related administration environment will be beneficial fulfilling the following duties:

Management and leading of administrative support team to ensure achievement of objectives

Administrative Duties:

• Updating and maintaining asset allocation spreadsheets.
• Updating and maintaining client portfolio performance spreadsheets.
• Assisting the Investments Team with Monthly and Quarterly client investment reporting.
• Utilising Investments systems for research and reporting – Bloomberg, FactSet, IRESS, MorningStar, MoneyMate, etc
• Distributing asset allocation & other information to selected clients – both internal and external.
• Assisting Investments Team with preparing and submitting trade instructions to BCI and LISPS as and when required.
• Keeping and monitoring a log of Wrap Fund instructions submitted by the Investments Team for successful implementation.
• Monitoring implementation by the LISPS by interacting with the LISPS and reporting weekly to Investment Team on status of instructions submitted.
• Preparation and distribution of Fact Sheets and MPIDs.
• Due Diligence submissions to Trustees (in respect of new funds to be utilized where trustee DD requirements exist).
• Submitting requests for new fund accounts to be opened.
• Sourcing Wrap Fund/ Model Portfolio data from the various LISPS and aggregating the information for various uses by CIO, MD, Sales Team, Business Development Team & Marketing Team.
• Maintaining a spreadsheet of BIP’s total AUM exposure to underlying investment managers across CIS FoF’s and Wrap Funds.
• General data & analytics support to internal investment meetings – maintaining a wide array of investment decision making tools used by the Investments Team.
• Developing positive and effective relationships with asset managers, LISP contacts and key industry players.
• Portfolio analysis and reporting.
• Full ownership of high-frequency-administration tasks e.g. setting up and maintaining a broad array of spread-sheets which support the investment- decision-making-function, setting up and maintaining a broad array of investment feedback reports, setting up and maintaining a broad array of presentations etc.
• Actively contributing to the setting up and development of processes which make high-frequency roles more efficient, highly repeatable, etc.

Client Support roles:

• Support Client relationship management.
• Contribution to the preparation of and continual development of client quarterly reports.
• Contribution to the preparation of, and continual development of more frequent client reporting obligations - typically monthly.
• Assistance with preparation of Client presentations.
• Client investment and non-investment queries within the boundaries of specified investment mandates.
• Client ad-hoc support, within the boundaries of specified investment mandates.
• Investment decision making support functions.

Management support:

• Actively supporting the CIO in the day to day operational activities that support the investment decision making framework and client portfolio management and reporting.
• Actively supporting Senior Portfolio Managers in the day to day operational activities that support the investment decision making framework and client portfolio management and reporting.
• Actively supporting the Managing Director with management information relating to clients, performance and assets under management/ consulting.
• Investments Team support.
• Sales/ Business development team support as required.
• On-going contributions to the divisions' business development efforts - building of presentations and marketing brochures, improving existing presentations and marketing brochures, maintaining existing presentations and marketing brochures.

Critical Competencies: Knowledge of

• Understanding of financial and especially CIS and LISP industry.
• Understanding of investment portfolio administration.
• Technical knowledge.
• Regulatory knowledge of CIS, LISP and Retirement industries will be an advantage.