Accounting & Project Administrator

SUMMARY:
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POSITION INFO:
A company in Midrand is seeking an Accounting & Project Administrator to join their team.   Duties & Responsibilities Core Responsibilities: Adhere to all specified safety procedures, documentation, and instructions to maintain a safe working environment. Comply with the Quality Management System, including all relevant procedures and policies applicable to the role. Follow all company policies and procedures. Promote and maintain a strong customer-focused approach across the organisation. Undertake any other reasonable and lawful duties as required, depending on the operational needs of the company. Accounting & Reconciliations: Prepare monthly management accounts. Compile monthly cash flow projections. Perform bank statement reconciliations. Reconcile creditor accounts. Reconcile debtor accounts. Reconcile petty cash balances. Ensure confidential company information is not communicated, disclosed, copied, or published to any third party without prior written authorization from the company. Reconcile general ledger balance sheet accounts to supporting documentation. Project Administration & Cost Control: Oversee general project administration activities. Load tender budgets into Envisage at the start of each project. Prepare and maintain project cost reports. Coordinate with clients and subcontractors across multiple projects. Manage performance and retention guarantees. Arrange the issuing of performance and retention guarantees at project commencement. Process guarantee reductions as projects progress. Arrange for the cancellation of guarantees upon project completion. Prepare and submit procurement reports in the Employer’s required format when necessary. Compile and submit labour cost reports in the Employer’s required format when necessary. Subcontractor Development: Support the development and training of subcontractors as part of Enterprise Development initiatives. Office & Operational Administration: Processing administrative procurement requests and managing routine operational expenses. Maintaining and updating company insurance policies as required. Handling and tracking insurance claims. Coordinating travel bookings and visa arrangements. Creditors: Maintain and update the creditor database. Reconcile individual creditor statements against the age analysis and Electronic Fund Transfer (EFT) payment runs. Prepare payment runs for authorization by the Administration Manager. Reconcile the age analysis to the general ledger using the batch control book. Manage supplier queries and process payments. File and maintain all supporting input documentation. Ensure payments are made in accordance with agreed terms and due dates. Ensure supplier satisfaction surveys are completed every six months and submitted to the Quality Manager for analysis. Debtors: Submit contract department claims and invoices to the Administration Manager. Prepare age analysis reports for submission to the Directors. Follow up on overdue payments from clients. Reconcile bank account payments to customer statements. Reconcile age analysis reports to the general ledger. Prepare customer statements. Ensure customer statements are distributed timeously. Follow up on outstanding balances and address payment queries with the relevant department managers. Process and bank all receipts. File and maintain input data and related correspondence. Capture and process standard journals. Reconcile individual debtor accounts. Handle and resolve debtor queries.   Desired Experience & Qualification Proficient in Microsoft Excel, Word, and Outlook. More than 5 years of experience in Accounting and Project Administration. BCom qualification. Package & Remuneration Market-related (depending on experience and education) + Provident Fund Interested? Shortlisted applicants will be contacted within 2 weeks, if you do not hear from us by then your application for this position was unsuccessful, but you have been added to our database for future vacancies.