Accounting & Project Administrator

SUMMARY:
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POSITION INFO:

A company in Midrand is seeking an Accounting & Project Administrator to join their team.

Duties & Responsibilities

Core Responsibilities:

• Adhere to all specified safety procedures, documentation, and instructions to maintain a safe working environment.
• Comply with the Quality Management System, including all relevant procedures and policies applicable to the role.
• Follow all company policies and procedures.
• Promote and maintain a strong customer-focused approach across the organisation.
• Undertake any other reasonable and lawful duties as required, depending on the operational needs of the company.

Accounting & Reconciliations:

• Prepare monthly management accounts.
• Compile monthly cash flow projections.
• Perform bank statement reconciliations.
• Reconcile creditor accounts.
• Reconcile debtor accounts.
• Reconcile petty cash balances.
• Ensure confidential company information is not communicated, disclosed, copied, or published to any third party without prior written authorization from the company.
• Reconcile general ledger balance sheet accounts to supporting documentation.

Project Administration & Cost Control:

• Oversee general project administration activities.
• Load tender budgets into Envisage at the start of each project.
• Prepare and maintain project cost reports.
• Coordinate with clients and subcontractors across multiple projects.
• Manage performance and retention guarantees.
• Arrange the issuing of performance and retention guarantees at project commencement.
• Process guarantee reductions as projects progress.
• Arrange for the cancellation of guarantees upon project completion.
• Prepare and submit procurement reports in the Employer’s required format when necessary.
• Compile and submit labour cost reports in the Employer’s required format when necessary.
• Subcontractor Development:
• Support the development and training of subcontractors as part of Enterprise Development initiatives.

Office & Operational Administration:

• Processing administrative procurement requests and managing routine operational expenses.
• Maintaining and updating company insurance policies as required.
• Handling and tracking insurance claims.
• Coordinating travel bookings and visa arrangements.

Creditors:

• Maintain and update the creditor database.
• Reconcile individual creditor statements against the age analysis and Electronic Fund Transfer (EFT) payment runs.
• Prepare payment runs for authorization by the Administration Manager.
• Reconcile the age analysis to the general ledger using the batch control book.
• Manage supplier queries and process payments.
• File and maintain all supporting input documentation.
• Ensure payments are made in accordance with agreed terms and due dates.
• Ensure supplier satisfaction surveys are completed every six months and submitted to the Quality Manager for analysis.

Debtors:

• Submit contract department claims and invoices to the Administration Manager.
• Prepare age analysis reports for submission to the Directors.
• Follow up on overdue payments from clients.
• Reconcile bank account payments to customer statements.
• Reconcile age analysis reports to the general ledger.
• Prepare customer statements.
• Ensure customer statements are distributed timeously.
• Follow up on outstanding balances and address payment queries with the relevant department managers.
• Process and bank all receipts.
• File and maintain input data and related correspondence.
• Capture and process standard journals.
• Reconcile individual debtor accounts.
• Handle and resolve debtor queries.

Desired Experience & Qualification

• Proficient in Microsoft Excel, Word, and Outlook.
• More than 5 years of experience in Accounting and Project Administration.
• BCom qualification.

Package & Remuneration

Market-related (depending on experience and education) + Provident Fund

Interested?

Shortlisted applicants will be contacted within 2 weeks, if you do not hear from us by then your application for this position was unsuccessful, but you have been added to our database for future vacancies.