Accounts Payable Accountant | TRP Head Office

SUMMARY:
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POSITION INFO:

The Accounts Payable Accountant will form part of the head office team that is responsible for all accounts payable across all our properties. This includes, but is not limited to, accurately processing invoices, managing payment runs and ensuring timely payments to all suppliers. This employee will manage the day-to-day operational tasks while aligning with the broader processes overseen by the Group Accounts Payable & Treasury team. 

MAIN DUTIES & RESPONSIBILITIES

Invoice Processing:
• Review, verify, and process invoices accurately and in a timely manner.
• Ensure proper approvals and coding to appropriate cost centres.

Payment Management:
• Prepare and execute payment runs.
• Monitor payment schedules and ensure timely payments to suppliers.

Supplier Relations:
• Communicate with suppliers regarding invoice discrepancies, payment statuses, and general inquiries.
• Maintain and update supplier information and records. Comprehensive vendor forms & supporting docs.
• Negotiate 30 days from statement terms & settlement discounts.

Reconciliation:
• Reconcile supplier statements and resolve discrepancies.
• Assist with monthly closing activities, ensuring accurate and complete accounts payable records.

Compliance & Documentation:
• Ensure adherence to company policies and accounting principles.
• Maintain organised records of invoices, payments, and reconciliations.

Support Group Accounts Payable and Treasury:
• Assist with reports or data needed by the Group Accounts Payable and Treasury.
• Contribute to process improvements or automation projects initiated at group level.

REQUIREMENTS, QUALIFICATIONS & EXPECTATIONS

- Education: A professional accounting qualification would be an advantage but not necessarily a determining factor.
- Experience: Ideally experience in or exposure to managing supplier related accounts and payment discrepancies, in a similar industry or role.
- Technical Skills: Strong knowledge of financial reporting and consolidation. Proficiency in financial software (e.g., Sage, Procure, Micros, etc) and strong Excel & other MS Office skills.
- Analytical Thinking: Excellent analytical and problem-solving abilities.
- Attention to Detail: High level of accuracy and attention to detail.
- Adaptability: Ability to work in a fast-paced environment, managing multiple priorities and deadlines. Extra hours may be required over month-end should deadlines not be met. 

KEY COMPETENCIES

• Good understanding of the hospitality industry and its financial drivers.
• Strong ability to work cross-functionally with various departments and stakeholders.
• Good communication & interpersonal skills.
• Commitment to upholding the highest standards of financial integrity and ethical behaviour. 
• Ability to work under pressure & on your own but also possess the ability to work well within a team.

It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio. South African citizenship is advantageous.
A valid work permit is essential if you are not in possession of a South African ID document.
Please note it is a condition of employment, that all staff undergo a pre-employment polygraph test.