Accounts Payable Clerk –( In-office – Half-day) – Somerset West

Recruiter:

Datafin IT Recruitment

Job Ref:

107024

Date posted:

Friday, July 10, 2026

Location:

Cape Town, South Africa

SUMMARY:
-

POSITION INFO:
ENVIRONMENT: Our client is a leading industrial IoT company in South Africa, specializing in AI-enhanced solutions for digital productivity, workplace safety, and employee healthcare. They are seeking a versatile and detail-oriented Accounts Payable Clerk to join their lean finance team in a half-day capacity. The successful candidate will handle end-to-end supplier invoicing, reconciliations, and follow-ups, leveraging their integrated systems (Xero, inventory management system, and ApprovalMax). This position offers an opportunity to make an immediate impact in a supportive team while contributing to their operational scalability. This position is based at their Head Office in Somerset West, reporting to the Head of Finance. DUTIES: Accounts Payable (AP): • Process supplier invoices and credit card receipts, including verification against purchase orders (POs) and delivery notes where applicable. • Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting in Xero. • Execute payments via batch processing or EFT, post-ApprovalMax approval, and maintain vendor relationships. • Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers. • Manage the new vendor vetting process. General Duties: • Support month-end close by preparing accruals, and reconciliations to aid the accountant. • Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling). • Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment. • Contribute to system enhancements where applicable. • Ad hoc tasks as needed. REQUIREMENTS: • Matric\/Grade 12 with a relevant qualification (e.g., Diploma\/Certificate in Accounting\/Bookkeeping). Desired Experience: • 3-5 years in AP roles, ideally in engineering\/manufacturing or project-based industries. • Proficiency in Xero (essential), ApprovalMax, and Microsoft Office (MS Outlook, Excel). • Familiarity with automation tools for OCR\/invoice processing is a plus. ATTRIBUTES: • Strong attention to detail • Excellent communication (vendor-facing) • Passionate about people and their development • Ability to thrive in a fast-paced, dual-role setup • Strong problem solving and analytical skills • Diligent and firm, with high ethical standards • Numerically astute • Proactive approach to collections • Technical aptitude and ability to learn software programs

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