Admin Assistant (Supply Chain & Food Safety)

Recruiter:

West Coast Personnel

Job Ref:

CPT000429/MM

Date posted:

Tuesday, June 3, 2025

Location:

Killarney Gardens, South Africa

Salary:

R12 000.00 Monthly

SUMMARY:
Job Description:
Are you a detail-oriented multitasker with a passion for keeping things moving behind the scenes? Do you thrive in fast-paced environments where quality and safety are top priorities? If so, my client wants YOU to join their dynamic team as an Admin Assistant to the Supply Chain & Food Safety Divisions. This is your opportunity to play a vital role in the seamless operation of the supply chain, while also ensuring that the food safety standards remain top-tier. If you're organised, driven, and ready to make a real impact — read on!

POSITION INFO:
ð¼ What You’ll Be Doing
As our new team member, you’ll wear a few hats — all essential! Your main responsibilities will include:

ð§¾ Inventory & Order Management

Maintain accurate inventory records and forecast stock levels
Process and fulfil orders, track shipments, and ensure on-time delivery

ð¦ Supplier & Vendor Coordination

Communicate with suppliers and vendors to resolve any hiccups in the supply chain
Prepare essential documentation like order forms and invoices

ð§ª Food Safety & Quality Assurance

Support food safety systems (like HACCP), GMP policies, and hygiene protocols
Collect samples for testing, maintain safety documentation, and assist with audits
Inspect raw materials, in-process, and finished goods for quality compliance
Help drive corrective actions and continuous improvement

ð¥ï¸ Systems & Records

Enter and manage data in ERP systems (e.g., SAP)
Assist with developing and maintaining SOPs, manuals, and training materials

ð§¹ Sanitation & Compliance

Help maintain a clean and sanitary working environment

ð¯ What We’re Looking For

Exceptionally organised and detail-oriented
An excellent communicator who thrives in team environments
Skilled in ERP systems, Microsoft Office, and general computer tasks
Calm under pressure, with strong problem-solving abilities
Experienced or interested in food safety, compliance, and logistics
Bonus points if you’ve worked in a manufacturing, warehouse, or food production environment before!

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