Administration Manager — Wynberg

SUMMARY:
Are you the calm, organised “powerhouse” who juggles all the balls to ensure all processes reach the end result for customers’ expectations?
 
This role, based in Wynberg, is suited to a practical problem solver who will manage all administration pertaining to logistics & operational support functions.  Excellent Microsoft Office & Google Workspace skills essential.
 
Your experience with running administration portfolios in the film, hospitality or events industries will be highly advantageous! We require the personality & work attitude that remains calm under pressure.

POSITION INFO:
REQUIREMENTS

• Matric, relevant qualifications
• Minimum 8–10 years of admin experience
• Strong operational or logistical background, ideally from film production, hospitality, or event management
• Proven ability to manage multiple moving parts with calm precision
• Proficiency in Microsoft Office (Word, Excel, PPT) or Google Workspace
• Familiarity with simple accounting processes and supplier management
• Highly organised, runs a tight ship, tracks details without dropping the ball
• Mature and emotionally intelligent, comfortable with responsibility and confidentiality
• Flexible and adaptable, can shift gears between office and field environments
• Practical and solutions oriented, finds a way to get things done
• Disciplined and thorough, follows through, checks twice, and delivers on time
• Calm under pressure, and when those around you are stressed
• Handles deadlines and unexpected challenges with composure
• Common sense
• Build and maintain systems that allow for the client’s work to thrive

• Manage all office operations, suppliers, subscriptions, and general upkeep
• Oversee courier, deliveries, and logistics coordination
• Handle staff leave schedules, HR administration
• Manage insurance updates
• Maintain digital filing systems, records, and databases
• Manage cleaning staff, grounds person and suppliers
• Manage maintenance schedule

• Coordinate travel and accommodation logistics
• Handle field cash, vouchers, tech, and equipment tracking
• Support client immersion trips, client visits, and operational planning

• Support bookkeeper with invoices, payments, and supplier reconciliations
• Manage business subscriptions and renewals
• Assist with BEE compliance documentation

• Assist with estimates, quotes, and costs
• Support stock management for kitchen and field operations
• Ensure insurance, compliance, and supplier documentation are current