Administration Manager

SUMMARY:
Administration Manager

POSITION INFO:

Main job function

POSITION REPORTS TO:

The Administration Manager will report to the Managing Director.

JOB OVERVIEW

The role of the Administration Manager will be to support and evaluate administrative team members, review, and improve systems and procedures, and generally ensuring the office operates smoothly and efficiently. The Administrative Manager will also assist in delegating tasks and tracking progress on projects, and planning and organizing a calendar of events, which may include training sessions, site visits, etc.

The Administration Manager will focus on streamlining office operations to maximize quality and efficiency while reducing costs. The Administration Manager should be analytical, knowledgeable, and organized with a proactive attitude and strong management skills.

RESPONSIBILITIES AND DUTIES

Responsibilities and duties are as follows:

• Supervising day-to-day operations of the administrative department and staff members.
• Co-ordinate administrative processes and devise ways to streamline processes.
• Provide support to new employees and allocate responsibilities and office space.
• Assess staff performance to ensure maximum efficiency.
• Ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.
• Ability to plan for and keep track of multiple projects and deadlines.
• Monitor inventory of office supplies
• Organize and supervise other office activities (recycling, site visits, event planning etc.)
• Overseeing special projects and tracking progress towards company goals
• Provide monthly reports to the Managing Director on various projects rolled out and progress thereof.

QUALIFICATIONS

Educational and skills required are as follows:

• Proven experience as an Administration Manager
• Bachelor’s degree in business administration or management.

PERSONAL ATTRIBUTES

Personal attributes should include:

• Exceptional management skills.
• Strong problem solving, critical thinking and interpersonal skills.
• Proficiency with computers, especially MS Office.
• Excellent customer service skills
• Excellent organizational skills
• Detail/s orientated.
• Team player
• Honesty and loyalty
• Ability to meet deadlines

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.