Administration Officer

SUMMARY:

We have an exciting career opportunity for an Administration Officer with great scope and the potential for rapid advancement based on performance. The successful candidate will be responsible for providing key administrative functions within our head office. This role requires the ability to work under pressure and a continuous...

POSITION INFO:

We have an exciting career opportunity for an Administration Officer with great scope and the potential for rapid advancement based on performance. The successful candidate will be responsible for providing key administrative functions within our head office. This role requires the ability to work under pressure and a continuous display of a high level of attention to detail.

What you’ll do:

• Answer Switchboard and manage calls/ messages.
• Monitor and coordinate customer purchase orders, place stock orders, follow up with suppliers for ETA's, and monitor supply and delivery.
• Manage stock in the storeroom – liaise with technical staff.
• Source equipment and obtain costing from suppliers where necessary.
• Manage and check deliveries.
• Coordinate and oversee packing of orders and prepare equipment for installations.
• Manage and ensure site sign-offs for projects completed are received from the technical division for invoicing.
• Manage follow-ups with customers, providing ETA’s, etc.
• Weekly project report/ order book.
• Manage scanner repair desk.
• Manage customer fault logging desk.
• Arrange couriers/ freight forwarding agents for sending out equipment (to customers) and receiving equipment (from suppliers).
• Book flights, accommodation, and rental vehicles.
• Manage provisions for the office, stationery, and office supplies.
• Banking/ Post office/ Printers, etc.
• General admin duties and filing.
• Receive visitors and handle in professional manner, and offer refreshments.
• Perform other duties as and when assigned.
• Maintain Company’s best interest at all times.
• Use initiative.
• Manage time effectively, meet personal goals, and work effectively with other members.
• Maintain proficiency in using personal computers, data entry terminals, and other common office equipment and software.
• Follow company policies and procedures.
• Present a professional image at all times to customers and suppliers.

Your Expertise:

• Must be dynamic self-motivated and energetic.
• Must have a sense of urgency.
• Must have an eye for detail.
• Must have Pastel experience.
• Office Admin experience.
• Must be organized and be able to work under pressure.
• Must be well presented and able to communicate well, verbally and written
• Own vehicle.
• Driver’s License.

Qualifications Required:

• A minimum of a high school diploma or equivalent is typically required.
• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Strong typing and data entry skills.

Other information applicable to the opportunity:

• Fixed-term contract with the potential to go permanent.
• Location: Johannesburg, Fourways - (Onsite).
• Office hours – 8:00 am – 5:00 pm, with 1 hour lunch.