Administration and Facilities Manager

Management of refreshments for visitors and meetings as required
Performing any other ad-hoc duties required by the Management Team
Managing Company fleet in Johannesburg

Ensuring that the receptionist is skilled to transfer and answer all calls
professionally.
Managing the reception

Ensuring that all internal calls are answered timeously, and messages
are conveyed in a professional manner. Coordinating all activities of on-site security personnel on a daily basis.
Ensuring the maintenance of surveillance equipment in the building and that
the surveillance equipment control room is manned at all times.
Ensuring all access points into the building are secured and that all
employees, visitors, guests and sub-contractors are issued with identity tags.
Managing the Maintenance Staff, Administrative Assistant, Receptionist,
Cleaners, Security, Health and Safety and Driver and/or any other function that
may be allocated to this portfolio.

Managing the drivers ensuring that all transfers are booked and executed as
per the schedule.
Ensuring that the buildings are maintained and operated according to the
communicated/ legislative standards which include and not limited to the
Occupational Health and Safety Act.
Managing hygiene services, including the external cleaning provider.
Ensuring pest control is maintained quarterly or when required.
Administering parking for visitors, management and staff.
Ensuring that all modes of transport are catered for in the parking lots.
Managing the removal and discarding of all harmful items.
Ensuring waste is sorted and removed from site timeously.

Managing the onsite caterer.
Managing outsourced cleaners and security
Ensuring allocation and utilisation of space and where re-organising of space
is required, consult the relevant stakeholders.
Managing of small projects when required (building renovations)
Ensuring that contractors adhere to their stipulated KPI’s and SLA’s.

Scheduling monthly performance meetings with contractors.
Ensuring contractual suppliers and contractors comply with the company’s
BBBEE strategy.
Managing the overall Health and Safety and other regulatorly compliance.

Maintaining accurate records of all furniture and equipment on a quarterly
basis.
Negotiating affordable prices with contractors and suppliers
Purchasing of assets and equipment in line with budget.

Time management
Self-leadership
Managing relationships
Assertiveness

Functional /Technical
Competencies

Problem solving skills
Planning skills
Organising skills
Change management skills
Decision-making skills
Interpersonal skills
Persuasiveness
Communication skills
Coping under pressure
Conflict handling skills