Administrative Assistant

SUMMARY:
Our client in the FMCG industry is looking for an Administrative Assistant to join their Cold Store department

POSITION INFO:
Main Duties \/ Key Responsibilities Stock Issuing Receive and process stock release requests Capture picking slips and GIVs (Goods Issued Vouchers) Request invoices and add any additional charges Ensure all required documents (including weighbridge and transport docs) are attached to completed GIVs Stock Receiving Collect and check all relevant documents from suppliers\/transporters Capture pre-advice and print pallet labels Capture GRVs (Goods Received Vouchers) and related charges Ensure all required documents (including weighbridge and transport docs) are attached to completed GRVs General Administration Filing, scanning, and emailing documents Assist with stock take preparation Communicate with Sales if there are issues with stock releases Answer and direct phone calls Support smooth day-to-day admin operations Perform any other related duties as required General Responsibilities Take on additional tasks as requested by management Follow all health and safety regulations Maintain confidentiality of company information Adhere to company policies and procedures Be flexible and assist where needed in the business Promote a positive, inclusive work environment Continuously develop skills and knowledge through training and learning opportunities Minimum Requirements Matric (Grade 12) Relevant qualification (advantageous) 1-2 years' admin experience Fleet experience (advantageous) Proficient in Microsoft Office (especially Excel - basic to intermediate) Experience with systems like Pastel, Syspro, or Macro (advantageous) Key Skills Strong attention to detail Team player Able to follow instructions Works well under pressure (especially with high volumes of invoices) Good time management and able to meet deadlines