Administrative Assistant (CH1232)

SUMMARY:
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POSITION INFO:

Our client, an established investment holding company headquartered in Stellenbosch, is looking to appoint a highly organised and service-oriented Administrative Assistant to join their Property Investments team.

The role will provide comprehensive administrative and property-management support across property, rental, financial, compliance, health & safety, and general office administration. This role requires a mature, detail-oriented individual who can work accurately, discreetly and confidently under pressure.

The successful candidate will support smooth day-to-day operations, assist with regulatory compliance, maintain accurate documentation, and represent the organisation professionally when dealing with tenants, contractors, suppliers and internal stakeholders.

Key Responsibilities

• Assist with property administration, including drafting operator agreements and maintaining property documentation on MRI Property Central / MDA Property Manager
• Support property inspections, maintenance follow-up and compliance administration.
• Maintain safety registers, assist with safety files, inspections, monthly submissions and health & safety documentation.
• Request COID Letters of Good Standing and assist with contractor compliance.
• Assist with scheduling toolbox talks, consultant meetings and incident investigations.
• Manage general office administration, including office supplies, correspondence and telephone calls.
• Digitise and upload documents to MRI MDA and shared drives.
• Assist with rental accounts, monthly billing meetings, quotes and invoices.
• Manage tenant waiting lists and assist with drafting and renewing lease agreements.
• Assist with investigating tenant complaints and supporting tenant relations.

Requirements

• Matric.
• Minimum of 2 years’ strong property administration experience.
• Good working knowledge of Health & Safety requirements.
• Rental and property administration experience will be beneficial.
• Excellent communication skills in English and Afrikaans.
• Strong MS Office skills.
• MRI MDA software experience will be beneficial.
• Strong organisational, interpersonal and problem-solving abilities.
• Ability to work independently, maintain confidentiality and manage multiple tasks and deadlines.

Key Attributes

• Mature, professional and discreet.
• High attention to detail, especially with legal, compliance and administrative documentation.
• Strong document management and filing skills.
• Proactive, accountable and willing to learn.
• Able to work well under pressure and adapt to changing priorities.
• Good data capturing, reporting and communication skills.
• Able to interact confidently with internal and external stakeholders.

Additional Information

• We are committed to fair and inclusive hiring. All suitably qualified applicants are welcome to apply.
• Preference may be given in line with our client’s Employment Equity plan and applicable legislation.
• Applicants must have the legal right to work in South Africa at the time of application.
• Only shortlisted candidates will be contacted. If you do not hear from us within 30 days, please consider your application unsuccessful.
• Please include your current remuneration (CTC), salary expectation, and notice period (optional but helpful for screening).
• By applying, you consent to the processing of your personal information for recruitment purposes in accordance with POPIA.