Administrative Assistant to Financial Director – Pietermaritzburg

SUMMARY:
Administrative Assistant to Financial Director – Pietermaritzburg
Our client is looking for a highly organised and detail-oriented Administrative Assistant to support the Financial Director with finance administration, reporting, diary management, and general office coordination.
 

POSITION INFO:
Responsibilities Administration Duties Manage the Financial Director's diary, meetings, travel arrangements, correspondence, and confidential documentation Prepare reports, presentations, meeting agendas, minutes, and general finance documentation Maintain organised electronic and physical filing systems Liaise with internal departments, suppliers, customers, banks, auditors, and service providers Coordinate office administration, stationery, document control, and departmental deadlines Provide administrative support for projects and other ad hoc duties Financial Assistant Duties Process supplier and customer invoices, credit notes, statements, and payments, and maintain accurate accounts payable, accounts receivable, and financial records Perform supplier, customer, bank, petty cash, expense, and account reconciliations, investigating and following up on account queries and payment discrepancies Assist with payroll administration, staff expense claims, journals, month-end procedures, management accounts, cash flow reporting, budget tracking, and financial schedules Prepare payment packs, proof of payments, reconciliations, supporting documentation, and reports for review by the Financial Director Maintain financial records, fixed asset registers, statutory documentation, audit files, procurement records, and supporting documentation Assist with VAT, payroll, tax, insurance, contract administration, and audit preparation while ensuring compliance with company policies and internal financial controls Identify and report errors, irregularities, duplicate invoices, missing approvals, or unusual transactions, while maintaining strict confidentiality of all financial information Requirements Matric with Accounting (non-negotiable) A certificate or Diploma in Bookkeeping, Finance, or Accounting is advantageous Previous experience in a finance, bookkeeping, or accounting support role Working knowledge of accounting software, online banking platforms, Microsoft Excel, Word, Outlook, and office systems Strong numerical ability with excellent attention to detail and accuracy Highly organised with the ability to prioritise workload and meet deadlines Professional communication skills with a high level of confidentiality, integrity, and discretion Ability to work independently and within a team Good understanding of reconciliations, financial reporting, internal controls, and financial documentation Reliable, professional, and customer-service oriented Due to the high volume of applications received, only suitable candidates who meet the criteria of this vacancy will be contacted.