Administrator

SUMMARY:
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POSITION INFO:

LOCATION: Hilton, KwaZulu-Natal

ROLE OVERVIEW

An established manufacturing and distribution business based in Hilton is seeking a mature, highly competent Administrator to support front-office operations while managing procurement, stock control and compliance administration.

This is a key, hands-on role within a structured production and supply environment. The successful candidate will be responsible for ensuring the smooth day-to-day running of the office, maintaining accurate stock and purchasing records, and supporting audit and compliance processes.

The role requires a candidate with a solid administrative background within manufacturing, production, technical or distribution environments who is comfortable working across multiple functions and systems.

KEY RESPONSIBILITIES Front Office & General Administration

• Manage reception and front-of-house operations
• Handle incoming calls, emails and client/supplier queries
• Provide administrative support to management and operations
• Maintain filing systems, documentation and records
• Coordinate couriers, deliveries and general office logistics
• Assist with reporting and general office coordination

Procurement & Supplier Administration

• Raise and manage purchase orders
• Liaise with suppliers regarding pricing, orders and deliveries
• Track outstanding orders and follow up on lead times
• Maintain supplier records and documentation
• Ensure procurement aligns with operational requirements
• Assist with cost tracking and procurement reporting

Stock Control & Inventory

• Maintain accurate stock records and inventory systems
• Capture stock movements and reconcile discrepancies
• Assist with stock takes and reporting
• Ensure all stock documentation is accurate and audit ready
• Work closely with operations and stores teams

Audit & Compliance

• Maintain documentation for internal and external audits
• Ensure administrative and stock processes align with compliance requirements
• Support quality, safety and regulatory documentation
• Assist in preparation for audits and inspections
• Maintain accurate record-keeping across departments

Systems & Reporting

• Capture data across various internal systems
• Generate reports for management
• Maintain databases and ensure accuracy of information
• Assist with continuous improvement of administrative processes

REQUIREMENTS

• Minimum 5+ years’ experience in a senior administrative/operations support role
• Strong background in manufacturing, production, technical, agricultural, or distribution environments
• Proven experience in procurement and stock control administration
• Experience supporting audits and compliance processes
• Advanced proficiency in Microsoft Office (Excel essential)
• Experience working on multiple systems/software platforms
• Highly organised with strong attention to detail
• Mature, reliable and able to work independently
• Strong communication and interpersonal skills
• Own reliable transport and ability to travel to Hilton daily

Suitable applications to be emailed to