Administrator (Projects)

SUMMARY:
Administrator (Projects)
Our client, a well-established organisation within the mining industry, is seeking a highly organised, detail-oriented and experienced Administrator (Projects) to provide comprehensive administrative and reporting support to the project team based in Irene, Centurion, Gauteng. The successful candidate must have a proven background in mining, strong project administration experience and advanced Microsoft Excel skills. This role requires an individual who is hands-on, accurate, analytical and capable of managing project documentation, maintaining detailed records and preparing reliable reports to support project planning, monitoring and execution.

POSITION INFO:
Minimum Requirements A relevant post-matric qualification in Project Administration, Project Management, Business Administration, Office Administration or a related field is essential. Minimum 5 years' relevant project administration experience within the mining industry is essential. Previous experience supporting project teams in a mining, engineering or capital projects environment. Advanced Microsoft Excel proficiency is essential and will be practically tested. Strong working knowledge of Microsoft Office, including Word, Outlook and Excel. Experience compiling project reports, maintaining project documentation and managing project data. Exposure to project budgets, cost tracking, schedules, progress reports and expenditure monitoring. Excellent written and verbal communication skills. Strong organisational skills and the ability to manage multiple priorities and deadlines. Exceptional attention to detail, accuracy and follow-through. Ability to work onsite in Marikana, North West. Roles and Responsibilities Project Administration and Coordination Provide day-to-day administrative support to project managers, engineers and the broader project team. Coordinate project meetings, prepare agendas, compile minutes and maintain action registers. Follow up on outstanding actions and ensure deadlines are met. Assist with project schedules, progress tracking and administrative coordination. Maintain accurate project registers, trackers and reporting tools. Project Reporting and Advanced Excel Compile, consolidate and maintain detailed project data and reports using advanced Microsoft Excel. Develop and maintain spreadsheets, dashboards, trackers and reporting templates. Use advanced Excel functions, formulas, lookups, PivotTables and data analysis tools to manage and interpret project information. Track project expenditure, budgets, commitments, forecasts and cost variances. Monitor project milestones, schedules, deliverables and progress against agreed targets. Identify data discrepancies, investigate inconsistencies and ensure the accuracy and integrity of reporting. Prepare regular reports and presentations for project management and relevant stakeholders. Document Control and Record Management Maintain organised electronic and hard-copy project files in accordance with company procedures. Manage project correspondence, technical documentation, approvals, meeting minutes and supporting records. Ensure documents are correctly named, version-controlled, filed and readily accessible. Track document submissions, reviews, approvals and outstanding information. Maintain registers for drawings, reports, contracts, purchase orders and other project documentation, where applicable. Procurement and Financial Administration Assist with purchase requisitions, purchase orders, supplier documentation and invoice tracking. Follow up with procurement, finance, suppliers and contractors regarding outstanding documentation and approvals. Maintain procurement trackers and assist with monitoring project commitments and expenditure. Verify supporting documentation and flag discrepancies for resolution. Assist with the compilation of cost reports and supporting information for budget monitoring. Stakeholder and Site Coordination Liaise with project teams, mining operations, engineering departments, contractors and service providers. Coordinate information requests and follow up on outstanding inputs required for project reporting. Assist with arranging project meetings, site visits and related logistics. Support compliance with site-specific administrative procedures and document requirements. Handle confidential project and commercial information professionally. General Administrative Support Maintain project filing systems, databases, registers and administrative records. Assist with preparing presentations, correspondence, reports and project documentation. Ensure deadlines, reporting cycles and administrative deliverables are consistently met. Identify opportunities to improve administrative processes, reporting accuracy and recordkeeping. Perform additional project-related administrative duties as required. Candidates who do not meet the essential mining experience, qualification and advanced Excel requirements will not be considered. Closing Date: Submissions for this vacancy will close on 20 October 2026. Late applications may still be considered until 11 November 2026. Please Note: Thank you for submitting your CV to Marvel Placement Consultants. Should your application be successful, we will contact you. If you do not hear from us within two weeks of your application, please consider your application unsuccessful. Your details will remain on our database for possible future opportunities. 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