Bid Administrator (ICT sector)

SUMMARY:
The position’s overall responsibility pertains to the company’s tender processes into the Public and
Private sectors in South Africa. The identification of business opportunities and the pricing and
submission thereof according to prescribed criteria and company protocol. The formation and
development of relationships with all relevant stakeholders at all levels in respect of the tender business.
The supervision and guidance of the Tender Administrator in the management of and execution of the
Tender processes
 
The primary function of the position is to identify prospective business opportunities and prepare
professionally compiled tenders that suitably curtail commercial risk and accurately prices the scope of
works.

POSITION INFO:
Minimum Desired Qualifications:

• National Senior Certificate (Grade 12)
• Bachelor’s degree in Business Administration or related field

• At least 5 Years tendering experience, both Public and Private ICT sector
• Knowledge of the Public Finance Management Act (PFMA)
• Knowledge and understanding of the Preferential Procurement Policy Framework Act (PPPFA)
• Previous experience working in the ICT sector would be an advantage
• Good knowledge of the BBBEE Act
• At least 5+ years relevant enterprise ICT (Servers, Storage, Backup, End User Devices) technical experience
• At least 5+ years in Sales
• At least 5+ years in Vendor / Supplier Collaboration
• At least 5+ years in responding to tenders

• Experience with teams and customer relations; has the courage to focus on continuous self-improvement
• Business acumen with aptitude for influencing and strong written/verbal communication skills
• Outstanding verbal and written communication skills and the ability to negotiate, persuade, and influence customers
• Strong professional discipline
• Must have strong interpersonal skills and the ability to work with others
• Must master the tasks at hand to facilitate processes with team members
• Critical thinker
• Exceptional time manager; responsible for completing assigned work with minimal oversight
• Capable of meeting tight deadlines while working in a rapid, high-pressure environment
• Able to work effectively when dealing with limited information and seek details for effectiveness

• Ensure accurate submission of tenders on behalf of the company – this includes reviewing, responding and monitoring bids.
• Establish and adhere to proper document management for minutes, tender documents and related documents.
• Source, compile, submit and follow up of all possible tenders for the Company
• Ensure that bids are created and completed- bids/estimations/quotations based on customer specification or customer requirements/budget in order to achieve both market competitiveness and high margin for the company.
• Ensure end-to-end successful and fully compliant delivery of tenders.
• Liaise with all Partners and Support Services to ensure relevant information is up to date
• Do write ups about the firm and its services.
• Ensure credibility and accuracy of all tender proposals and quotations submitted
• Interpret client queries and respond professionally
• Analyse tender requests and identify specific requirements
• Develop an understanding of the specialist ICT Sector – writing styles, language usage, etc..
• Write engaging opening sections to tenders, delivering the skills and benefits of working with the company
• Manage timeous review, signature and delivery of tenders
• Manage database of tender awarded
• Monitor and ensure that the tender and legal requirements impacting the tender process are maintained
• Ensure proactive interaction with clients following a tender award
• Monitor the financial impact of tender awards
• Track contract deadlines and renewal dates
• Provide administrative and technical support (technical information and explanations) for RFIs, RFPs, RFQs and other sales related activities