Bid Manager

SUMMARY:
Main Job Purpose:
To maximise the organisation's chances of securing contracts and business opportunities by effectively
managing the tendering and internal sales process, while ensuring compliance, quality, and strategic
alignment. To oversee the process of preparing and submitting tenders or proposals in response to
requests from potential clients or customers. The role involves coordinating and managing the entire
tender process, from initial identification of opportunities to final submission and contract negotiation as
well as overseeing the internal sales process.
 
Minimum Desired Qualifications:

• National Senior Certificate (Grade 12)
• Bachelor’s degree in Business Administration or related field

• Minimum of 4-7 years of leadership experience in procurement, setting procurement strategies, pricing, bid/ tender management and driving cost savings.
• Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and BBBEE.
• At least 5+ years relevant enterprise ICT (Servers, Storage, Backup, End User Devices) experience
• At least 3+ years in Sales
• At least 5+ years in Vendor / Supplier Collaboration
• At least 5+ years in responding to tenders

• Experience in vendor relations and procurement; a dynamic, cross-functional operative
• Experience with teams and customer relations; has the courage to focus on continuous self-improvement
• Business acumen with aptitude for influencing and strong written/verbal communication skills
• Outstanding verbal and written communication skills and the ability to negotiate, persuade, and influence customers
• Strong professional discipline
• Must have strong interpersonal skills and the ability to work with others
• Must master the tasks at hand to facilitate processes with team members
• Critical thinker
• Exceptional time manager; responsible for completing assigned work with minimal oversight
• Capable of meeting tight deadlines while working in a rapid, high-pressure environment
• Able to work effectively when dealing with limited information and seek details for effectiveness

• Tender Preparation: Leading the development of tender documents, including compiling necessary information, coordinating inputs from various departments, and ensuring compliance with tender requirements.
• Bid Management: Managing the overall bid process, establishing timelines, and allocating resources effectively to meet submission deadlines
• Proposal Development: Working closely with cross-functional teams to gather relevant information, develop compelling proposals, and ensure accurate pricing and costing
• Risk Assessment: Conducting risk assessments and identifying potential risks associated with the tender, proposing mitigation strategies, and ensuring compliance with legal and regulatory requirements
• Relationship Building: Building and maintaining relationships with key stakeholders, clients, and partners to enhance the organization's reputation and increase the likelihood of successful tender outcomes.
• Negotiation: Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements with successful bidders.
• Documentation and Reporting: Maintaining accurate records of tender activities, preparing reports on tender outcomes, lessons learned, and contributing to process improvement initiatives.
• Manage and monitor the database of tenders awarded, track financial impact and report on this.
• Provide administrative and technical support (technical information and explanations) for RFIs, RFPs, RFQs and other sales related activities.

POSITION INFO:
Main Job Purpose:
To maximise the organisation's chances of securing contracts and business opportunities by effectively
managing the tendering and internal sales process, while ensuring compliance, quality, and strategic
alignment. To oversee the process of preparing and submitting tenders or proposals in response to
requests from potential clients or customers. The role involves coordinating and managing the entire
tender process, from initial identification of opportunities to final submission and contract negotiation as
well as overseeing the internal sales process.

Minimum Desired Qualifications:

• National Senior Certificate (Grade 12)
• Bachelor’s degree in Business Administration or related field

• Minimum of 4-7 years of leadership experience in procurement, setting procurement strategies, pricing, bid/ tender management and driving cost savings.
• Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and BBBEE.
• At least 5+ years relevant enterprise ICT (Servers, Storage, Backup, End User Devices) experience
• At least 3+ years in Sales
• At least 5+ years in Vendor / Supplier Collaboration
• At least 5+ years in responding to tenders

• Experience in vendor relations and procurement; a dynamic, cross-functional operative
• Experience with teams and customer relations; has the courage to focus on continuous self-improvement
• Business acumen with aptitude for influencing and strong written/verbal communication skills
• Outstanding verbal and written communication skills and the ability to negotiate, persuade, and influence customers
• Strong professional discipline
• Must have strong interpersonal skills and the ability to work with others
• Must master the tasks at hand to facilitate processes with team members
• Critical thinker
• Exceptional time manager; responsible for completing assigned work with minimal oversight
• Capable of meeting tight deadlines while working in a rapid, high-pressure environment
• Able to work effectively when dealing with limited information and seek details for effectiveness

• Tender Preparation: Leading the development of tender documents, including compiling necessary information, coordinating inputs from various departments, and ensuring compliance with tender requirements.
• Bid Management: Managing the overall bid process, establishing timelines, and allocating resources effectively to meet submission deadlines
• Proposal Development: Working closely with cross-functional teams to gather relevant information, develop compelling proposals, and ensure accurate pricing and costing
• Risk Assessment: Conducting risk assessments and identifying potential risks associated with the tender, proposing mitigation strategies, and ensuring compliance with legal and regulatory requirements
• Relationship Building: Building and maintaining relationships with key stakeholders, clients, and partners to enhance the organization's reputation and increase the likelihood of successful tender outcomes.
• Negotiation: Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements with successful bidders.
• Documentation and Reporting: Maintaining accurate records of tender activities, preparing reports on tender outcomes, lessons learned, and contributing to process improvement initiatives.
• Manage and monitor the database of tenders awarded, track financial impact and report on this.
• Provide administrative and technical support (technical information and explanations) for RFIs, RFPs, RFQs and other sales related activities.