Bid Office Administrator (Belville)

Recruiter:

Swift Human Resources

Job Ref:

1801289055

Date posted:

Saturday, April 9, 2022

Location:

Cape Town, South Africa

JOB SUMMARY:
-

JOB DESCRIPTION:

Core Outputs

Arrange bid kick-off meetings with relevant role players, keep minutes and distribute accordingly
Undertake other administrative tasks as required
Update monthly calendar with bid closure dates
Actively search for new tenders on a daily basis
Provide assistance to the Bid Office Manager as required
Create system generated tracking of the tender process
Follow up on PreSales with outstanding information on specific tenders
Keeping stationery list updated and order additional as required
Assist with the pre-qualification of all tenders
Registration and capturing of information of all tenders on CRM system
General query handling
Escalation of queries
Ad hoc updates to tender/bid library
Maintenance of electronic paper filing system
Completion of Supplier Database Registrations as and when needed
Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc
Coordinating compulsory briefing/site surveys
Formatting of bid response documents according to Style Guide
Checking of documents from a grammatical and layout perspective
Printing and collation of responses
Arranging courier services for bid responses
Completion of statutory RFP/RFQ document with the assistance of Bid Manager
Completion of submission summary report (pricing, solution etc)
Follow up on bid until awarded / Monitoring of state organ/client website for award information

Essential Requirements

Minimum Qualification - Grade 12
1-2 years experience in ICT (Information and Communications Technology) sales or technical
Knowledge of network infrastructure and services (LAN, WAN, routers, switches etc)
Previous experience in a bid office environment will be an advantage
Able to work outside of normal working hours

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