Bookkeeper

SUMMARY:
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POSITION INFO:

Seeking a Bookkeeper/Payroll Professional who is confident in managing financial tasks, can problem-solve in a fast-paced environment, and who will take full ownership of their responsibilities.

Minimum Requirements

• 10 years' experience in Bookkeeping and Payroll 
• Bookkeeping qualification
• Proficiency in accounting system/s (Pastel)
• Experience in migrating from one accounting software to another
• Proficiency in preparation of statutory returns (Highly Advantageous)

Main Responsibilities

FINANCE

Daily:

• Process cashbook, petty cash and journals
• Prepare cash payments
• Process electronic payments
• Manage petty cash
• Maintain bookkeeping files and provide to Financial Manager monthly for review
• Adhere to internal controls
• Ensure compliance with internal and external financial policies and regulations

Monthly:

• Process and reconcile business debit and credit card transactions and maintain supporting documentation for transactions
• Reconcile bank accounts
• Reconcile petty cash
• Reconcile income statement accounts, e.g. salaries & wages
• Reconcile balance sheet accounts, e.g. provisions
• Perform month-end procedures
• Prepare trial balance, income statement and balance sheet
• Prepare reporting package for Group
• Prepare and submit statutory returns, e.g. VAT and reconcile to general ledger

Annually:

• Perform year-end closing of financial systems
• Process year-end adjustments, e.g. accruals
• Prepare trial balance, income statement and balance sheet
• Prepare schedules and supporting documentation for audit
• Resolve audit queries

SALARIES AND WAGES

Daily:

• Manage clocking system and data
• Report on late-coming and absenteeism
• Administer leave forms
• Obtain supporting documentation for leave where relevant, e.g. medical certificates
• Maintain personnel files
• Adhere to internal controls
• Ensure compliance with internal and external HR policies and regulations

Weekly:

• Process wages and deductions
• Prepare supporting documentation
• Process electronic payments
• Print and distribute pay slips
• Prepare wages breakdown and submit to Managing Director

Monthly:

• Process salaries and deductions
• Administer employee benefits, e.g. provident fund, medical aid, bonuses, funeral policies
• Print and distribute pay slips
• Prepare and submit statutory returns, e.g. PAYE, UIF, SDL, and reconcile to general ledger
• Prepare and submit other returns, e.g. MIBCO, and reconcile to general ledger
• Administer staff loans
• Process and reconcile bonus and leave pay provisions

Annually:

• Implement approved salaries & wages increases
• Prepare and submit IRP5s and reconcile to general ledger
• Prepare and submit Workmen’s Compensation return

ASSETS

Monthly:

• Maintain fixed asset register, process depreciation and reconcile asset register and depreciation to general ledger

INVENTORY

Monthly:

• Perform period-end closing
• Reconcile to general ledger

Competencies / Skills

• Conscientiousness and sound work ethic
• Time management skills and ability to work accurately and to deadlines without undue supervision
• Excellent communication skills
• Co-ordination skills
• Proactiveness and ability to be self-motivated
• Efficiency
• Ability to work within a team
• Adaptability and problem-solving skills
• Proficiency in English
• Proficiency in IsiXhosa (Advantageous)
• Computer literacy - accounting systems, payroll systems, Microsoft Excel, Microsoft Word, Microsoft Outlook, SARS e-Filing