Bookkeeper

SUMMARY:

Job Purpose

POSITION INFO:

Key Responsibilities

Financial Administration

• Capture and process invoices, receipts, credit notes, and payment requisitions
• Maintain accurate financial records and supporting documentation
• Prepare and process journal entries with appropriate supporting documentation
• Assist with preparation of budgets and monthly management accounts
• Maintain fixed asset register and process depreciation journals

Debtors & Creditors Management

• Follow up on outstanding debtor balances and ensure timely collections
• Maintain and monitor creditors age analysis
• Process supplier invoices and ensure accurate allocations
• Create and maintain customer and supplier profiles on accounting systems

Banking & Payments

• Prepare payment packs with all required supporting documentation
• Load and process payments on the online banking platform
• Ensure all payments are authorised and processed within deadlines
• Maintain payment records and ensure remittances are sent to relevant parties
• Verify and maintain accurate supplier banking details

Cashbook & Reconciliations

• Capture and maintain daily cashbook transactions
• Perform daily and monthly bank reconciliations
• Investigate and resolve reconciling items
• Ensure all transactions are supported by valid documentation
• Reconcile balance sheet and income statement accounts

Payroll & Reporting

• Assist with payroll processing and related reconciliations
• Prepare VAT reconciliations and assist with SARS submissions
• Maintain daily cash flow tracking and reporting
• Capture PODs and maintain fuel consumption schedules

Minimum Requirements

• Matric
• Relevant qualification in Finance, Accounting, or Business Administration (preferred)
• Minimum 3+ years’ experience in a bookkeeping or finance administration role
• Proficient in Sage and Microsoft Office (especially Excel)
• Solid understanding of bookkeeping and payroll principles