Bookkeeper / Office Manager

SUMMARY:
Do you have a good track record of bookkeeping and debtors experience, analytical and accurate qualities, and highly proficient in Excel (v-lookups/H-lookups/formulas)?

Our client in Montague Gardens requires a bright, positive, willing to learn candidate who can accept responsibility, a peoples person who enjoys to be in charge of an office where they are the "go to" person in getting everything sorted.
Experience with Xero an advantage.
Basic accounting diploma preferable. 
Immediately available highly advantageous.

POSITION INFO:
REQUIREMENTS

• Grade 12, Basic accounting Diploma advantageous
• Proficient in Excel (v-lookups/H-lookups/formulas) word/outlook
• Experience with Xero an advantage.
• Bilingual (English – speak / Afrikaans – understand)
• Presentable with outgoing well-spoken, confident & friendly communication skills
• Excellent financial acumen with accounts
• Own transport essential
• Ability to take on responsibilities, use initiative and work well in a team & independently

• Reporting to the Director and Financial Manager
• Tracking of Servicing invoicing for both Cape Town and Durban branches
• Reconciliation of all closed services per month invoiced.
• Follow up on outstanding accounts
• Create proforma invoices and track deposits (request deposits)
• Final Invoice send to customer upon finalisation of job
• Job Costing Installations
• Ensure job costings accurate and complete for the month (Dbn/Cpt/Jhb)
• Cost of Sales report (monthly) – Services/Spares (Cpt/Dbn/Jhb)
• Certificates (SASA/SAGA/AASA – annual) to client upon completion of job and receipt of final payment
• Assist with insurance Claims – (Dbn/Cpt/Jhb)
• Trade – manage WIP/check proforma’s converted correctly to invoices – distributed to client
• Manage rental agreements
• Xero – process invoice/credit notes daily - allocation of receipt from/to WIP and daily receipts to closed jobs.
• Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
• Build sound relationships with clients, enjoy being the go to person when help is needed
• Registrations of any new contract fitters that are working on site
• Record daily hours worked by all employees, complete monthly and weekly schedules
• Checking of working hours and daily signing in and out
• Managing sick leave schedules and administration required
• Managing inhouse database of customer lists
• Ensure that jobs being worked on are updated daily as to the current fitment status
• Manage costing compilations for all work requirements
• Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
• Manage transport invoices at month end
• Ensure administration for health and safety compilation is updated and on file when needed
• Manage the royalties’ programme
• For rental units ensure month rental and water and sewerage accounts are issued timeously and payments are received
• Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban