Branch Operations Administrator

SUMMARY:

• General Project administrator duties.
• Financial accounting assistance where needed.
• Loading of projects, processing of supplier orders.
• Generating picking slips and GRV supplier invoices for payment.
• Supplier open order management.
• Weekly feedback on predictions versus actual invoicing.
• Weekly feedback on WIP liaising with project managers.
• Oversee project expenses.
• Manage and maintain replenishment of the security technology products purchased
• Maintain stock levels within the required quantities set by the business;
• Assist technical staff to complete their assignments on time;
• Facilitate all technical related work on campus;
• Create, update assign and complete job cards using the on-line system;
• Investigate reported incidents before assigning;
• Communicate with technical management team and provide feedback and updates on important issues;
• Liaise with suppliers regarding outstanding equipment and stock items;
• Provide statistics on outstanding issues;
• Update filing system;
• Ensure work conducted is done in a responsible and compliant manner and all requirements are met internally and externally;
• Ensure minimum stock levels are kept and maintain inventory list;
• Receives delivered supplies, materials and equipment and confirms delivered goods;
• Match purchase orders to goods received;
• Complete all necessary paperwork for stock items received and forward to supervisor;
• Ensure all faulty equipment is taken in for repair;
• Provide weekly and monthly reports of the inventory;
• Conduct weekly cycle counts of inventory materials based on computer monitored re-order listing;
• Conduct physical inventory count;

POSITION INFO:

• Grade 12 or equivalent qualification
• Attention to details
• Computer literate
• Able to work under pressure
• Experience in office administration and contract management
• Sound communication skills verbal and in writing
• Fully Bilingual