Business Enabling (Senior) 2342

SUMMARY:
We are a dynamic and fast-growing organization delivering innovative IT and business solutions to a diverse client base. Our teams focus on operational excellence, talent management, and seamless business processes to ensure our projects and people succeed.

We are currently looking for a Business Enabling Specialist.

POSITION INFO:
Responsibilities

• Act as primary business enabling contact for assigned department or team, providing operational and administrative support in the following categories:
• Managing travel arrangements, including invitation & permission letters.
• Trip request assistance: Submitting of trip requests according to travel policy.
• Coordinate all H&S daily, monthly & periodical operations (inspections, all tasks as per appointment) per Main
• Dept, report any irregularities to Facilities Management.

• Medical Surveillance steering (compliance, reminders).
• Reporting issues / complaints / incidents (HVAC, power, water leaks, etc).
• Onboarding preparations.
• Onboarding first day: Welcome, assistance of individuals struggling with generic onboarding topics.
• Onboarding ongoing support – Main Dept specific topics, integration into work environment.
• Post onboarding activities – resolve queries from new joiners, complete onboarding check lists, basic training /
• assistance.
• Business & compliance administration.
• Offer administration end-to-end.
• Assists with and /or initiate offers on the Hub Ecosystem.
• Quality Assurance of offers in the Hub Ecosystem.
• Preparation of offer estimates & documentation.
• Perform offer administration (resources, fixed costs, travel).
• Administrate accurate and timeous time allocation.
• Align pipeline after re-org instances.
• Maintain data when customers are changed / added.
• Maintain data when planners are changed.
• ISO 9001 compliance activities – product & financial focus:
• BizDevSecOps Maturity Assessment dashboard maintenance.
• ISO 9001 support activities (compliance artefacts, periodical checklist / coordination tasks).
• Financial administration & support:
• Financial reporting & support (monthly actuals vs. planned, product-specific per offer).
• Budget transfers & follow up.
• Financial analysis & corrections (headcount transfers, planned to actual rates updates, etc.).
• Financial reporting, cost allocation and financial forecasting (quarterly, re-aligning, actuals outstanding).
• Communication regarding offers (process changes, budget transfer follow-up).
• Customer Portal assistance through offer management process.
• Time administration daily activities.
• Purchase orders preparation - identifying and gathering Main Dept requirements + basic supporting
• documentation preparation.
• Main Dept Confluence pages maintenance.
• Flexible resources Task Lists maintenance.
• Actively engage and participate in Business Enabling CoE.
• Stand-in as and when required for Business Enabling Specialists in other Main Depts

• Advanced proficiency with Microsoft Office applications: Outlook, Excel, Word, PowerPoint, and MS Teams
• Strong experience with Jira and Confluence for tracking, documentation and collaboration
• Solid business administration skills across offers, resource planning, finance and time administration
• Proven finance management knowledge including budget tracking and basic controlling
• Project management experience with ability to manage multiple concurrent tasks and deliverables
• Excellent written and verbal communication and presentation skills in English
• Strong stakeholder management and relationship-building skills across functions
• Experience with travel management, facilities coordination and vendor liaison
• Good understanding of IT governance, compliance and audit processes
• High level of organisation, planning and attention to detail, with ability to prioritise effectively
• Recruitment administration experience or exposure to HR onboarding/offboarding processes
• Experience with portfolio or headcount steering and resource funnel management
• Background in marketing or communications, including campaign coordination
• Knowledge of IT operations, IT security fundamentals or IT architecture concepts
• Experience supporting audits and revision processes to ensure auditability
• Prior exposure to change management and training coordination
• Experience working in a hybrid office/home environment and coordinating rotations
• SAP or other finance systems experience advantageous