COMMERCIAL SECRETARY

Recruiter:

Dante Personnel

Job Ref:

CPT007792/ST

Date posted:

Monday, September 1, 2025

Location:

Cape Town, South Africa

Salary:

500000 p/a ctc

SUMMARY:
COMMERCIAL SECRETARY: TWO POSITIONS AVAILABLE

CAPE TOWN

UP TO R 500 000 CTC PER ANNUM, DEPENDING ONE EXPERIENCE

POSITION INFO:
Minimum requirements:

Matric is essential, with a tertiary qualification beneficial
Excellent knowledge of MS Word programmes (more specifically Office 365)
Basic knowledge on Aderant Expert (CMS) accounting system would be advantageous
Knowledge of FileSite would be advantageous
Strong administration and organisational skills (diary management, arranging meetings, answering telephone calls and tracking messages in the absence of lawyers)
Amendments to and formatting of complex documents (ability to work with track changes, cross-referencing, footnotes, comments, PowerPoint, etc.)
Annotating, highlighting, redacting, collating and compressing large sets of PDF documents
Preparing, organising and arranging physical and electronic document
Dictaphone and copy-typing of documents
Preparing resource and client files
Administering and organising legal practice
Preparing accounts for clients, posting time daily, monitoring payments to service providers, monitoring outstanding debtors and trust balances
Developing and maintaining electronic and physical filing systems and ensuring that the filing system is kept up to date
Maintaining/updating client contact details
Capturing timesheets for professionals
Preparing pre-bills and billing memos (sending same to clients)
Managing debtors with the accounts department and clients
FICA administration: engaging with clients and internal FICA department, tracking documents and following up to ensure the FICA requirements are met
General office and personal administration
Must be neat, well-organised and conscientious
Strong communication skills (verbal and written)
Display attention to detail
Good interpersonal skills
Maintain high standards of confidentiality
Honesty, reliability and punctuality
Proactive, take initiative and be diligent
Ability to multi-task
Ability to work well under pressure
Excellent client relationship skills
Excellent time management skills
Please note that this position is an in-office position

Consultant: Stephnie Taljaard - Dante Personnel Cape Town
Apply via our website

If you do not hear from us within 5 days, please accept that your application was unsuccessful

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