Cash Office Clerk

Job Purpose:

To ensure the accurate and efficient processing, recording, and reconciliation of all cash, credit notes, and petty cash transactions. The Cash Office Clerk plays a key role in maintaining financial accuracy, compliance, and accountability in all cash-related operations.

Key Responsibilities:

• Daily Receipts Processing
  • Receive and process credit notes and discounts, ensuring all documents are properly authorised.
  • Count all cash received from drivers under CCTV supervision and capture details on the Driver Cash-Up Spreadsheet.
  • Investigate and report any cash shortages within 24 hours, including contacting drivers or driver supervisors for explanations.
  • Post cash receipts into drivers’ JDE customer accounts accurately.
  • Process authorised petty cash payments.
  • Issue petty cash for authorised casual wage expenditures.
• General Processing
  • Maintain an organised and up-to-date filing system for financial documents.
  • Order and issue company pre-printed stationery as required.
• Cash Handling
  • Ensure accurate counting and reconciliation of daily cash banking.
  • Perform daily reconciliation of the cash vault machine.

Minimum Requirements:

• Grade 12 / Matric Certificate (essential).
• Certificate or Diploma in Finance, Accounting, or related field (advantageous).
• Minimum 2 years’ experience in cash handling, cashiering, or finance administration.
• Experience with ERP systems (e.g., JDE, SAP) will be an advantage.
• Strong numerical accuracy and attention to detail.
• Proficient in Microsoft Excel and other MS Office applications.

Key Competencies:

• High level of integrity and accountability.
• Strong attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Excellent communication and interpersonal skills.
• Organised and methodical approach to work.