Commercial Admin Assistant

SUMMARY:
Commercial Administrator Assistant

POSITION INFO:
Qualifications

• Matric
• Qualification in Supply Chain and/or Sales administration advantageous

• More than 5 years’ experience in Commercial/Sales Administration position
• Experience in mining industry advantageous
• Must be immediately available

• This position reports to the director of GMS, there will also be additional general admin assistant duties including all commercial admin for GMS.
• Strong customer service and strong organisational skills.
• Coordinating the sales process from order placement, acknowledgement, invoicing, GRN & dispatch – including proper saving of internal supporting documents
• Updating enquiry/sales register
• Expediting customer orders and providing feedback to customers timeously
• Ensure, at best of ability, that promised delivery dates to customers are kept
• Responding to customer enquiries timeously and professionally
• Building good relationships with customers
• Apply preferential procurement rules to suppliers on database and update BBBEE status once every quarter and ensure updated certificates of suppliers are saved in folders and always updated on spreadsheet
• Purchasing customer orders on daily basis
• Do price comparisons between suppliers to ensure best quality product at competitive price is purchased
• Ordering and maintaining of stationary and other supplies for organization
• Purchasing from suppliers for tenders and projects related work
• Expedite purchase orders to manufacturing department to ensure raw materials and parts are delivered in time to meet manufacturing deadlines
• Verification of supplier invoices and investigation of any price discrepancies
• Measure supplier delivery performance
• Prepare and submit quotations for spares and/or repairs to machines against client’s enquiry
• Ensure correct capturing of information on the purchasing system
• Arrange transport for delivery of goods to customers
• Assist with inventory controls
• Assist with stock counts and reconciliations
• General administration associated with the purchasing and commercial functions of organization
• Responsible for control of debtors age analysis