Commercial Operations Administrator

Recruiter:

Mayfly Agri (Pty) Ltd

Job Ref:

PTA000292/EV

Date posted:

Wednesday, March 24, 2021

Location:

Centurion, South Africa

Salary:

Market related

SUMMARY:
An established international manufacturer of specialised agrochemicals is seeking the above to provide administrative support to the Commercial Operations Department, including Financial Solutions, with a key focus on strategically improving the administration of fleet, insurance, mobile phones and 3G connectivity.

POSITION INFO:

Minimum requirements for the role:

Must have a relevant tertiary qualification in administration/finance/business support
A minimum of 5 years of experience in a business administration/support role is essential
Must have experience within a large company and interacting with a diverse range of stakeholders
A broad understanding of the agri-business environment will be beneficial
Previous experience in reading and understanding financial statements and documents together with knowledge of financial analysis and key performance indicators (KPIs) will be required
Be well-versed with the Microsoft suite of applications (Excel, Word, Outlook etc.)
Must have strong attention to detail and problem-solving skills
Above-average communication skills, specifically in English and Afrikaans with the ability to interface with internal and external stakeholders of all levels and experience will be required

The successful candidate will be responsible for:

Loading transactions on the in-house financial and products platforms.
Extracting credit reports and filing FICA documentation for finance applications.
Manage communication with regards letters, statements, and invoices.
Sending contracts and effective dates to relevant parties.
Handling client accounts and assisting with queries.
Updating pricing on the in-house system and testing new platforms.
Assist in uploading invoices on the system and sending in-season reminders out to Sales Managers.
Providing general cross functional business support.
Managing the accounts for corporate cell phones, 3G accounts and tablets, which includes meetings with service providers, creating new contracts, reporting lost/stolen devices, maintaining a data base of users, reporting on monthly spending and managing payments.
Working closely with HR and Line Managers to assist with the onboarding and exit process in accordance with company guidelines.
Authorising helpdesk requests and attending to employee queries.

Performing fleet administration, including but not limited to:

- Following the company’s PPM Capex approval process for car leases in consultation with Procurement and Finance departments.
- Coordinating with ABSA on company car license renewals, maintenance and traffic fines
- Maintaining all fleet records
- Liaising with AON for all fleet insurance and enquiries
- Working with the ABSA Account Manager to ensure monthly reports are accurate
- Maintaining e-tag and fuel card orders for new cars, lost cards and cancellations for leavers
- Maintaining the AA membership benefit for all employees
- Coordinating car insurance claims and hired vehicle for duration of repairs
- Maintaining HSE standards and emergency kits.

Salary package, including benefits, are highly negotiable depending on experience gained

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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