Company Compliance Secretary

SUMMARY:
NEW VACANCY!!
Our Client in the finance industry has a new vacancy for a Company Compliance Secretary based in Gqeberha

POSITION INFO:
Key Duties and Responsibilities Maintain a professional, organised, and efficient office environment that supports the effective operation of the business. Provide comprehensive administrative support to management and the broader team. Maintain accurate and up-to-date company records, databases, contact lists, and statutory information. Professionally manage incoming telephone calls, emails, and correspondence, ensuring prompt responses and appropriate escalation where necessary. Prepare, format, proofread, and distribute business correspondence, reports, presentations, minutes, and other corporate documentation. Maintain and administer both electronic and physical filing systems, ensuring records are accurate, accessible, and compliant with company procedures. Safeguard the confidentiality, integrity, and security of all company, client, and stakeholder information. Retrieve, distribute, and manage company documentation and records as required. Identify opportunities to improve administrative processes and contribute to overall operational efficiency. Administer all statutory amendments with the Companies and Intellectual Property Commission (CIPC), including changes to directors, auditors, registered office addresses, financial year-ends, company names, and other company information. Process share transfers, allotments, and related transactions while maintaining accurate and up-to-date share registers. Manage all statutory amendments relating to Close Corporations in accordance with applicable legislation. Update and maintain Trust Beneficial Ownership (BO) information on the relevant systems and submit the Beneficial Ownership Register to the Master of the High Court where required. Prepare, generate, and submit Beneficial Ownership documentation for annual duty lodgements in compliance with legislative requirements. Process voluntary company deregistrations, reinstatements, and other CIPC applications. Ensure the accurate and timely preparation and submission of all company secretarial and statutory documentation to meet legislative deadlines. Monitor compliance with applicable company legislation, regulatory requirements, and corporate governance standards. Adhere to the firm's System of Quality Management (SOQM), internal policies, procedures, and quality standards. Comply with the firm's Code of Conduct, HR policies, and the professional and ethical standards prescribed by SAICA, IRBA, and IESBA. Provide general company secretarial and administrative support and undertake any other duties reasonably assigned by management.