Company Secretary – Pretoria

SUMMARY:
Company Secretary – Pretoria

POSITION INFO:

Company Secretary – Pretoria  

The purpose of the role:

To manage the organisation’s corporate governance, compliance, audit and risk responsibilities.

Responsibilities:

ü  Provide guidance to the Board and Committee members as to their duties and functions in accordance with the organisation’s constitution and other relevant Department of Higher Education and Training/National Treasury requirements

ü  Distils and understands the impact of organisational strategic thrust and other areas of the organisation in relation to the law and applicable regulations.

ü  Advises the Boards and CEOs on how to navigate the impact above and how best to brief external Legal Counsel where applicable.

ü  Develop an integral Annual Business Plan Governing Risk, Compliance, Legal, Secretarial Services and Governance to execute on the organisational strategy.

ü  Develop the applicable policies and supporting documentation in support of the Operational Plan

ü  Oversee the implementation of compliance supporting systems and structures.

ü  Develop risk management framework and implement the roll out of the applicable systems, and structures.

ü  Draft, and maintain risk register in respect of the relevant departments.

ü  Oversee the co-ordination of risk management meetings (and meeting schedule);

ü  Provide feedback and reporting on Risk Management Committee scope of issues to Audit & Risk.

ü  Compile the minutes of all the Board and Committee meetings.

ü  Coach and develop subordinates to optimise delivery.

ü  Produce reports on governance, legal, compliance and risk for submission to the various stakeholders.

ü  Keep the Board abreast of legislative and corporate governance developments;

ü  Ensure Board Constitution is in place and implemented (inclusive of following the process for Board appointments and resignations);

ü  Ensure implementation of Board resolutions and Committee charters/terms of reference (inclusive of Risk Management);

ü  Management and monitoring of SCM processes and expenditure of Board and Secretariat operational budget;

ü  Development, amendment and submission of Strategic Plan and Annual Performance Plan to National Treasury and Department of Higher Education and Training (in accordance with timelines);

ü  Custodian of all Board and Committee records (and ensure documents are kept confidential;

ü  Ensure that Board and Committees are trained at least annually on governance duties (including induction);

ü  Co-ordinate Board and Committee evaluations on an annual basis;

ü  Oversight of Corporate Governance administrator deliverables in relation to above outputs

ü  The incumbent will also be responsible for other key or related tasks that come with the position as designated by the CEO on an ad-hoc basis. Identify financial, technological, reputational or legal risk to the organization;

Knowledge and Skills Required:

ü  Sound understanding of legal and financial matters

ü  Understanding/knowledge of relevant South African legislation including, Companies Act,Corporate Law Amendment Act and applicable corporate governance frameworks, (eg. King Report IV)

ü  Ability to interpret and explain written organisational policies and procedures.

Minimum Requirements:

ü  Relevant Bachelor’s degree in Law/LLB

ü  Post graduate Diploma or equivalent in Applied Corporate Governance will be an added advantage

ü  Certification with the Institute of Chartered Secretaries will serve as an advantage

ü  Experience in implementing strategy, plans, programmes and procedures

ü  Experience in developing, implementing and delivering significant legal and policy research projects

ü  Knowledge of relevant legislation (e.g. PFMA and Treasury Regulations), compliance and governance requirements (including King Codes of Good Practice)

ü  Five (5) years’ experience in a corporate secretariat environment.

ü  Five (5) years regulatory experience at a managerial level

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