Company Secretary

SUMMARY:
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POSITION INFO:

The Company Secretarial Officer will support the board and subsidiaries in meeting legal, regulatory, and governance requirements. This is a key role offering the opportunity to work across a diverse group structure and contribute to the smooth functioning of boards and executive leadership.

Key Responsibilities:

Support Across Group Subsidiaries

• Provide statutory and regulatory support to subsidiaries, including filings and submissions.

• Assist with the arrangement and documentation of board meetings and annual general meetings (AGMs).

• Prepare accurate minutes, resolutions, agendas, and maintain proper minute books.

Board and Governance Support

• Compile and distribute board and committee packs in a timely and efficient manner.

• Draft meeting agendas, attend meetings, take minutes, and manage follow-up actions.

• Coordinate and compile board and committee evaluation feedback.

• Support the board and committees in developing and maintaining annual work plans.

• Prepare governance and compliance reports based on updated or new legislation.

• Provide practical guidance aligned with corporate governance best practices (e.g., King IV).

• Manage consistent communication with board members and stakeholders.

• Ensure all shareholder and board communications are prepared and distributed as required.

Compliance and Statutory Duties

• Organize and oversee AGMs in accordance with the Companies Act and company’s governing documents.

• Manage meeting notices, voting procedures, and written resolutions.

• Maintain statutory records including registers, minutes, compliance certificates, and beneficial ownership filings.

• Support with the incorporation, formation, and maintenance of company entities.

• Submit regulatory filings and forms as an authorized representative.

• Assist with share-related matters including transfers and transmissions.

Administrative and Workflow Management

• Optimize secretarial and board-related workflow processes.

• Provide executive support in planning and information distribution.

• Act as the central point of contact for company secretarial queries and governance-related issues.

Qualifications and Experience:

• A relevant qualification in Company Secretarial Practice, Corporate Governance, Law, or similar.

• At least 3–5 years’ experience in a company secretarial or governance role, preferably within a group or listed environment.

• Strong working knowledge of the Companies Act and King IV.

• Experience in drafting minutes, preparing board packs, and managing statutory registers.

• Familiarity with digital governance tools (e.g., board portals) is advantageous.

• Exceptional organizational, written, and verbal communication skills.

• High attention to detail and the ability to manage multiple priorities effectively.

This role will suit a professional who is detail oriented and professional.