Contract Manager (Astron Energy Refinery)

SUMMARY:
A Vacancy exists for a Contract Manager in the Guarding Division – Astron Energy Refinery based in Cape Town
 
The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

POSITION INFO:

• Manages the on-site Security Service Provider (SSP) team consisting of 51 X Security Officers (45 Officer with NKP and HG & SG Comp + 6 Officers with ISPS)
• Manage the Contract Security in conjunction with the Chief Head Security Officer (CHSO) on the following aspects:
• Regulatory Compliance with the National Key Point Act (NKP) and the Critical Infrastructure Protection Act (CIPA)

• Completes NKP Reports according to regulatory compliance
• Conducts NKP Investigations related to the National Key Point
• Manages the SSP compliance in terms of NKP annual training required
  • 50 Period NKP Refresher
  • Reg 21 Firearm refresher training
  • Ensure that SSP deployed officers complete the required WAG 1 applications and submits to NKP for authorisation
• Ensure that SSP employees complete necessary CRC vetting
• Ensure that all SSP employees and management required to be vetted by the State Security Agency (SSA) complete the necessary Z204 forms

• Team member of the Security Risk, Threat, and Vulnerability (SRA) assessment
  • Ensure closure from SSP when identified (close out security action points)

• Conducts Base Line Security Assessments (BSSA)
• Manages the Regulatory Refinery Security Committee (REFSECO)
  • Monthly management of a meeting
    • Monthly presentation of security team achievements
    • Potential changes in structures, Show case info on SSP and SSP on site, etc.
  • Manage and Represents the SSP on the Joint Planning committee (JPC)

• Manages all Firearms allocated to the facility accordance with the Firearms Control Act (FCA) and SSP Firearm Management Process / Procedures
  • Manages SSP employee’s competencies
    • Develop and maintain a database competency expiry date
    • Ensure all staff commence renewal process at least 120 days prior to expiry
  • Ensure SSP employees are compliant with Reg 21 training requirements
    • Ensure the training provider is booked in advance
    • Ensure staff are communicated in advance of training dates, and ensure that staff attend
    • Provide evidence of training conducted on site for NKP inspection
    • Ensure CHSO is advised of training dates and is given evidence of training conducted should CHSO be able to attend
  • Manages all Firearms of the SSP, in terms of Legal requirements
    • Registers

• Regular audits
• Licensing requirements
• Daily allocation to employees on site
  • Ensure ALL posts have an armed officer allocated
• Manages and execute all “Warrant of Arrests” (when identified via CRC vetting) in conjunction with the South African Police Services
• Responsible for Service Level Agreement compliance of the SSP to the facility;
  • Manage the SSP deployment to the NKP
  • Manages all Human Resource and Industrial Relations matters for the SSP, on staff deployed to the facility

• Attendance
• Leave
• Sick Leave
• Compliance with SSP disciplinary code

• Ensure compliance of allocated staff of the SSP to the Private Security Industry Regulatory Authority Act (PSIRA)
  • Develop and maintain a database of PSIRA expiry dates
  • Ensure all staff are renewed prior to expiry
  • Ensure all SSP employees are in possession of VALID PSIRA Cards
• Manages the Uniform and Personal Protection Equipment (PPE) management
  • Ensure that the uniform is replaced timeously as agreed on SLA
• Training Management
  • Develop and maintain a training register
  • Ensure compliance with all training is done timeously
  • Supply monthly proof to client of completion
    • Supply a corrective plan for employees deemed “Not Yet Competent”
  • Toolbox Talks
    • Maintain records of talks conducted
    • Supply monthly proof to NKA Manager and to client in monthly meetings

• Implementation of site security plans depending on alert levels
  • Implementation of contingency plan during various unrests or protests within the demographic
• Ensure training is conducted as required on
  • SLA Training

• Regulatory training as mentioned above
• SLA requirements mentioned above including
  • Quarterly training on United nations Voluntary Principles (UNVPSHR)
  • “On The Job” (OTJ) of
    • Standard Operating Procedures (SOP’s)
    • Emergency Response Plans
  • Conduct Emergency Action drills
    • At least once per quarter
    • At minimum level of “Table-top”

• Manage investigations on the facility
  • Planning and investigating all security related incidents
  • Manage all investigations as liaison between the South African Police, National Key Point Regulator, Crime Intelligence and Sate Security Agency.
• SSP Health and Safety (HSE) representative
  • Manages SSP staff for annual “Fit for duty” medical assessments
  • Manages Annual site inductions and reinductions of all SSP employees
  • Represents SSP in terms of OSHA Legal requirement in accordance with the Health and Safety
    • Representation on SHEQ meetings
    • Manage SHEQ Related Investigations
    • Manage and Schedule Building inspections
    • Manage, schedule. Implement and investigate all Loss Prevention System Tools (LPS System – Near Loss Incidents (NLI), Loss Incidents (LO) and Loss Prevention Observations (LPO) - ISOMETRIX
  • SSP Compliance including HR / IR matters

• Manage security related investigations
  • Ensure all investigations are registered
  • Complete Executive Summary Report upon conclusion
• Manage Weekly Audits and inspections
  • Develop and maintain a weekly check sheet
  • Maintain a weekly report and monthly report for monthly submission to client
  • Manage Monthly Audit with Blending and Shipping Business Unit
  • For the Ballast facility-same as point 18
• Manages the SMP (pipeline) officers deployed
  • Ensure daily inspection of officers and assets is conducted
    • 15KM Critical lines to be inspected by SMP Officers DAILY (including Refinery to Berth – Subject to time availability)
  • Ensure officer supply a daily activity report
  • Full Line from Refinery to Berth to Saldhana to be checked once a week by Refinery Management
• Management of Ad Hoc Service requests
  • Complete Risk Assessments
  • Meet with project leads for the requirements
  • Ensure that Site Operating Procedures are trained to the officers allocated to the adhoc project
• Ad-Hoc staffing / Management

• Management within a National Key Point environment (at least 3 years)
  • Experience in the petroleum sector is an advantage
• Computer literacy
• Formal Managerial training certification would be advantageous
• Understanding the following Legal Aspects & Principles
  • PSIRA – Private Security Industry Regulatory Act
  • BCEA – SD6 – Basic Conditions of Employment Act - Sectoral Determination 6
  • NKP – National Key Point Act
  • FCA – Firearms Control Act
  • ISPS Code
• Management within a National Key Point environment (at least 3 years)
  • Experience in the petroleum sector is an advantage
• Computer literacy
• Formal Managerial training certification would be advantageous
• Understanding the following Legal Aspects & Principles
  • PSIRA – Private Security Industry Regulatory Act
  • BCEA – SD6 – Basic Conditions of Employment Act - Sectoral Determination 6
  • NKP – National Key Point Act
  • FCA – Firearms Control Act
  • ISPS Code