Contract Specialist (mining related - transport and SHE category)

SUMMARY:
This role involves implementing and managing contracts, ensuring compliance, and optimizing performance in the supply chain inbound operations for an explosives/ blasting services company.
The portfolio to be managed is transport and SHE.

POSITION INFO:

Required:

• Certification: Chartered Institute of Procurement & Supply (CIPS)
• System Software MS Office software, SAP, SAP Ariba Contracting
• B Com or B Tech in supply chain, procurement, contracts management or similar
• Chartered Institute of Procurement & Supply (CIPS) certified

Advantageous Qualifications:

• Post Graduate Diploma in Business management

Experience and Skills

• +5 years' contracts experience in explosives, manufacturing or mining industry.

Duties & Responsibilities

• Implement the unit operations plan by understanding key activities, projects, and performance indicators, communicating objectives to relevant stakeholders, and monitoring execution daily.
• Report on performance by tracking unit outcomes against targets, identifying progress and areas of concern, and submitting them quarterly or as required.
• Monitor the implementation of unit business processes by monitoring compliance, identifying process anomalies, and executing corrective actions as required.
• Drive effective utilisation and continuous development of unit systems.
• Lead and manage the end-to-end contract establishment process by translating complex procurement requirements into enforceable terms, negotiating favorable conditions, minimizing risk, and optimizing performance.
• Ensure timely and accurate contract execution through effective implementation of strategic contracting plans.
• Achieve 100% on-time contract availability by preparing sourcing plans and maximizing on-contract spend within the category.
• Negotiate, draft, and administer contracts in full compliance with supply chain policies and legal requirements, ensuring timely communication of all changes.
• Increase on-contract spend through continuous monitoring of contract performance, compliance, and necessary modifications.
• Present regular reports on contract status and compliance, identifying improvement opportunities, and mitigating risks.
• Mitigate contract risk by ensuring validity, maintaining robust management processes, training end-users, addressing supplier issues, and updating the contract database.
• Strengthen stakeholder engagement by anticipating issues, responding promptly to inquiries, resolving complex matters within agreed timelines, and promoting contract understanding across all stakeholders.
• Implement and manage expenditure within budget by understanding cost components, approving spend in alignment with financial policies, and conducting monthly reviews.
• Monitor actual expenditure by analyzing financial reports, identifying anomalies or areas of concern, and executing corrective actions.
• Ensure effective implementation of SHE by delivering comprehensive training, completing training programs, addressing any identified gaps or non-compliance.
• Monitor SHE performance by establishing clear standards, ensuring timely completion of monitoring activities, and resolving any issues within defined deadlines.
• Build and maintain productive relationships with internal and external stakeholders by facilitating regular communication, exchanging feedback, and supporting collaboration.
• Manage service provider performance by tracking service level agreements, monitoring delivery against standards, identifying issues, and applying corrective actions when necessary.
• Support recruitment of employees in line with the EE targets by participating in interviews and offering structured feedback during the hiring process.
• Manage workforce resourcing by aligning staffing levels with work demands and assigning resources to meet operational goals.
• Contribute to the sustainability strategy of the department.
• Ensure that the operations are aligned with sustainability principles, minimising environmental impact.

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