Contractor Compliance Administrator

Recruiter:

The Legends Agency

Job Ref:

L8V8W5W3

Date posted:

Monday, April 7, 2025

Location:

CapeTown, South Africa

Salary:

Market-Related

SUMMARY:
This role is perfect for someone who thrives in a fast-paced environment, takes initiative, and enjoys juggling multiple tasks from compliance tracking to coordinating travel, and managing databases to contractor onboarding.

POSITION INFO:

Contractor Management & Compliance Coordinator

R25,000/month (Negotiable based on experience)

Are you an organisational wizard with a passion for structure, detail, and efficiency? Were on the lookout for a Contractor Management & Compliance Coordinator to support and streamline our growing contractor network.

This role is perfect for someone who thrives in a fast-paced environment, takes initiative, and enjoys juggling multiple tasks from compliance tracking to coordinating travel, and managing databases to contractor onboarding.

What You''ll Be Doing

Contractor Management

Provide day-to-day support to current contractors
Ensure documentation is accurate and up to date
Manage contractors through the workflow post-compliance
Track contractor start/return dates and check in on start days
Coordinate travel and accommodation (flights, hotels, etc.)
Collect/manage all relevant travel documents
Handle contractor terminations and closeouts on CRM and Timesheet Portal
Update contractor end dates, availability, and onboarding details
Issue contracts and monitor sign-off status
Organise uniforms and merchandise (PFR gear)
Send termination notices on client request
Continuously improve internal contractor processes

Compliance & Documentation

Clean CRM data (country codes, skills, unsubscribed lists, availability)
Attach and apply contracts via Legalesign
Prepare amendment letters and payment method updates
Keep client portfolios and crib sheets current
Ensure Timesheet Portal info is accurate
Identify and recommend process efficiencies

Timesheet & Finance Management

Oversee weekly/monthly timesheet administration
Chase unsubmitted timesheets and resolve payment queries
Confirm invoicing requirements and share travel receipts with finance

System & Database Maintenance

Update CRM candidate records and create accurate job entries
Maintain tracking tools (whiteboards, Smartsheets, placement sheets)
Keep returner/payroller details current

Inbox & Communication Management

Regularly clear and respond to the shared Aero inbox
Send acceptance and onboarding emails
Issue timesheet guides and update email templates as needed

What Were Looking For

Previous experience in administration, compliance, or contractor management
Strong organisational and time-management skills
Meticulous attention to detail and data accuracy
Comfortable using CRM systems and handling high volumes of information
Excellent communication skillswritten and verbal (phone calls included!)
A proactive mindset with a solutions-first attitude
Ability to multitask and prioritise under pressure

Similar jobs you might be interested in:

Administrative & Compliance Coordinator
Location: Paarl
Salary: Market Related
A well-established Table Grape Farm is seeking a reliable and balanced individual to manage administrative, compliance, and payroll tasks on the farm. This pivotal role supports their operations and quality assurance across multiple standards (SIZA, Global GAP) and requires a high level of accuracy, responsibility, and teamwork.
6 days ago

Bookkeeper/Administrator
Location: Bellville
Salary:
Job Description:An international packaging group is seeking a highly organized and detail-oriented individual to join their dynamic team at their Bellville office. If you're someone who thrives in a multifaceted role and enjoys contributing to the smooth operation of a professional office environment, this opportunity is for you!
10 days ago

Contractor Compliance Administrator
Location: Capetown
Salary: Market-Related
This role is perfect for someone who thrives in a fast-paced environment, takes initiative, and enjoys juggling multiple tasks from compliance tracking to coordinating travel, and managing databases to contractor onboarding.
59 days ago

Tasting Room and Events Coordinator – Stellenbosch Wine Farm
Location: Stellenbosch
Salary:
Today

Stock Control Coordinator
Location: Cape Town
Salary: Monthly
Large 5* Hotel in Cape Town is seeking an experienced Stock Control coordinator responsible for managing the hotel's inventory and ensuring adequate stock levels, oversee receiving and recording deliveries, performing regular stock takes and managing stock control systems. This role also involves ensuring compliance with relevant regulations and policies and contributing to inventory forecasting a...
3 days ago

eCPDÂ® Coordinator
Location: Cape Town
Salary:
Our client in the educational industry has a vacancy for a eCPD® coordinator to support their accredited digital CPD platform. This role will be responsible for processing payments, supporting users, coordinating course uploads, and ensuring compliance with HPCSA/HPCNA accreditation processes.
7 days ago

Logistics Coordinator Ref: 3938
Location: Cape Town
Salary:
Join an FMCG team as a Logistics coordinator in the Western Cape! In this role, you will be responsible for coordinating inbound and on-site logistics, managing off-site warehouses, and overseeing inventory and transport operations. Your expertise in supply chain planning, warehouse systems, and logistics will be essential in ensuring efficient material flow, accurate stock levels, and compli...
8 days ago

eCPDÂ® Coordinator
Location: Cape Town
Salary:
Our client in the educational industry has a vacancy for a eCPD® coordinator to support their accredited digital CPD platform. This role will be responsible for processing payments, supporting users, coordinating course uploads, and ensuring compliance with HPCSA/HPCNA accreditation processes.
8 days ago

Container Logistics Coordinator
Location: Cape Town
Salary:
9 days ago

Logistics Coordinator Ref: 3938
Location: Cape Town
Salary:
Join an FMCG team as a Logistics coordinator in the Western Cape! In this role, you will be responsible for coordinating inbound and on-site logistics, managing off-site warehouses, and overseeing inventory and transport operations. Your expertise in supply chain planning, warehouse systems, and logistics will be essential in ensuring efficient material flow, accurate stock levels, and compli...
20 days ago