Contracts Manager

SUMMARY:
Contracts Manager
12 months fixed term contract
Based at Head Office
Finance Division
 
Minimum Qualifications:

• B Degree in the Built Environment (Engineering, Quantity Surveying, Construction Management or similar)
• Law Degree (LLB, B Proc, B. Com: Law or equivalent)
• An additional Qualification in Project Management is advantageous

POSITION INFO:
Added Advantages:

• Supply Chain Management certificate
• Contract Management certificate

• Minimum of 5 years’ experience in Contract Management and SCM processes
• Extensive Multi-Disciplinary Contract Management.
• Extensive knowledge of construction contracts, GCC, NEC, JBCC and related contracts
• Variations and disputes under various standard forms of contracts
• Commercial negotiation of such contracts within various disciplines
• Extensive knowledge of the PFMA, CIDB, Treasury Regulations and related framework
• Knowledge of BSC, BEC and BAC procedures

• Develop and maintain Contract Management systems, procedures and standards to support the Entity in implementing contracts
• Support project managers and various units that are implementing contracts and SLAs
• Support the Bids Specification’s Committee (BSC) in drafting SLA’s and ensuring alignment before projects go on tender.
• Develop and maintain a contract register, reporting templates and a tool to measure performance of various contracts within the Entity
• Draft infrastructure and construction related Service Level Agreements (SLA’s)
• Compile and vet contracts and service level agreements (SLAs) for various contracts that are entered into by the Entity with various parties and stakeholders to ensure alignment with Entity’s policies, procedures, and standards
• Administer and maintain contracts and SLAs
• Execute applications associated with the management of the Contract Management System for all contracts entered into by the Entity
• Analyse and align operating capacity and capabilities of the Contract Management section to deliver against specific key performance areas
• Evaluate and comment of the strengths, weaknesses, opportunities and threats arising out of operational activities and deliverables in detailed contract management reports submitted for perusal to the Chief Executive, including the Supply Chain Manager
• Communicate with other Managers and Executives on specific aspects of applicable policies and processes, clarifying the understanding, implementation, approach, outcomes and performance measures of contracts that are entered into
• Maintain relationships with service providers / vendors and contractors, in order to ensure positive relationships are maintained contributing to the efficiency and effectiveness of the functionality to support specific requirements and outcomes
• Participate in meetings and providing information on specific processes, including Supply Chain processes and procedures related to contracts that are entered into
• Develop and maintain business relationships with high-level representatives of key contracting entities
• Lead negotiations of financial and other contractual terms and provisions in all lines of the business
• Attend to specific administrative recording and reporting requirements, in order to comply with reporting requirements in terms of legislative prescripts
• Report to the Chief Executive, including the Supply Chain Manager on the contract register detailing nature of project, matter that is contracted on, contractually committed amount, start and end date of contract
• Regulate, control and combat abuse of the supply chain management system
• Promote, develop, monitor, direct and control all aspects of Contract Management in a Municipality to ensure compliance with the SCM policy and the Municipality’s Administrative Framework
• Take all reasonable steps to prevent abuse of the Contract Management System
• Investigate all allegations against an official or other role-player relating to fraud, corruption, favouritism, unfair or irregular practices
• Carry out reasonable and lawful instructions as given by the line manager/supervisor within the ambit of the position taking into consideration competencies and operational requirements

• Knowledge of GCC, JBCC, FIDIC and NEC
• Knowledge of applicable legislation and regulations including: PFMA, Water Services Act, The Constitution Act of South Africa, CIDB, National Treasury regulations, etc
• Valid unendorsed driver’s license
• Computer literacy – MS Office
• Communication skills
• Strong decision-making ability
• Negotiation skills
• Interpersonal skills
• Organisational skills