Corporate Conference Coordinator

SUMMARY:
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POSITION INFO:
A company is looking for a conference coordinator who will ensure all the planning and coordination is correctly executed, that conference rooms are set up and all admin related work is up to date. Duties & Responsibilities Respond to inquiries daily, efficiently quoting clients and providing fast turnaround Follow up daily on enquiries and converting enquiries into sales. Updating of daily stats report, statuses of bookings & enquiries Manage & update client information on RDV and Keap daily Yield Management and identify slow dates\/ open dates or weeks. Assist clients and update any requests and planning of teambuilding and other outsourced activities. Liaise with external Sales agents in the industry. Conduct site visits and entertain clients at breakfasts & lunches. Cold calling to past and new clients Attend conference expos & workshops where required. Attend functions & meetings relevant to the industry. Prepare corporate gift bags and information packs. Manage the corporate booking dairy. Prepare function sheets, draw up floor plans, and communicate with the different internal & external teams\/departments. Capture rooming lists and make changes where necessary. Participate in Product Development. Chasing deposits\/payments.   Desired Experie nce & Qualification Minimum Requirements: Grade 12. An accredited certificate or diploma in hospitality or similar (beneficial). 2 – 5 years’ experience in Sales Industry. Proven experience in corporate event coordination, preferably within the hospitality industry. Computer literacy – Microsoft Outlook, Word, and Excel. Hotel Systems experience: Rendezvous, Room Master, Dineplan, and Keap (advantageous). Additional Requirements: Very strong administrative skills (spelling, grammar, excel & reporting). Strong sales skills and sales driven. Strong planning and organizational skills. Strong communication and interpersonal abilities. Be able to keep up with a fast-paced environment and meet deadlines. Possess a friendly and welcoming approach, always. Ability to stay calm during difficult situations or in a very busy environment. Team player who can work efficiently and effectively towards achieving the end goal i.e., Sales, Yielding and Client Satisfaction. Self-disciplined, consistent, and motivated. High standards of dress and presentation.   Package & Remuneration Basic salary: R9,469.00 (gross) per month. Commission: 3% on all sales (covering setting, closing, and coordination)   Interested? Shortlisted applicants will be contacted within 2 weeks, if you do not hear from us by then your application for this position was unsuccessful, but you have been added to our database for future vacancies.