Creditors Clerk

MAIN DUTIES/RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)

• Administration of the Supplier Database, keeping supplier data up to date and maintaining the correct account numbering for all systems.
• Reviewing all supplier credit applications (relating to transport, packaging, and other warehouse/operational costs), highlighting risks, and making recommendations. Keeping a file of all supplier contract terms and conditions, including rate sheets.
• Maintaining a good relationship with suppliers, and ensure all payments are up to date and on time, as well as maintaining a good rapport during cash strapped periods.
• Reconciling Creditors accounts by the 25th day of each month to both the creditors’ statement and the Creditors ledger. Ensure the correct amounts are paid, and provide creditors with a remittance of all payments made.
• Capture all supplier invoices to the creditors system within 48 hours of receipt where there are no queries, and ensure all invoices received are captured within 5 days of a month end close.
• Control of payments ensuring all payments are captured within 24 hours of issue of the payment or submission of the EFT.
• Resolution of all supplier queries within required guidelines, to ensure that the payables are accurate, and to take an active role in having supplier queries resolved timeously.
• Control of all requests for credit from suppliers, ensuring that credits are received timeously and on request.
• Ensure that allocation of costs and expenses are accurate.
• Provide strict control of the shipping/transport/import accounts to ensure all VAT transactions are accounted for in the correct month and that all shipping costs are received in the month in which they occur.
• Control the Customs & Freight control account to ensure the balances in this account are correct and report any losses or discrepancies and the reasons for these. This would include ensuring that all suspense accounts are cleared at month end.
• Checking of shipping charges, before the GRN’s are processed.

JOB/EDUCATIONAL/QUALIFICATION REQUIREMENTS

Qualifications:

• Matric (Grade 12) or equivalent required
• Tertiary level qualification would be advantageous (Financial)

Experience:

• Minimum 3 years’ experience in a similar role
• Computer Literacy - MS Excel, Word, PowerPoint, MS Outlook

Skills & Personal Attributes:

• Problem Solving.
• Attention to detail.
• Communication skills
• Ability to work under pressure
• Planning and organizing skills
• Excellent Time Management
• Able to follow and carry out instructions with minimal supervision
• Strong command of the English language, with the ability to speak Afrikaans (recommended)
• Proven ability to handle multiple requests and competing priorities in order to meet deadlines
• Strong numerical and analytical skills