Debtors And Creditors Clerk Automotive

Debtors and Creditors Clerk

Main Purpose of the Role:

• To support the Dealership Accountant in providing a comprehensive Financial and Administration support service

Internal Team Interaction:

• Managers, Sales Department, Creditors: exchange of information, support, advice, persuasion

External Interaction:

• Suppliers, service providers: exchange of information, support, advice, persuasion.

NO.

WHAT?

ACTIVITY

HOW?

TASKS TO BE EXECUTED

CRITICAL OUTCOMES REQUIREMENT

1.

Processing Debtor Transactions

• Verifying and processing receipts for goods sold or services rendered.
• Processing and recording transactions as per the bank statement
• Review parts deposits and follow up on delivery and invoicing
• Reconciling and resolving account discrepancies.
• Performing administrative and clerical tasks, such as sending payment reminders, filing paperwork, and contacting debtors to discuss their accounts

Company records are complete and accurate

Exposure to losses minimised

2.

Month End

• Ensure all receipts and journals have been completed prior to close-off of Debtors Book
• Printing and emailing statements /invoices for outstanding debtors

On time and complete

No negative interest impact

3

Creditors

• Ensure invoices are authorised in accordance with the levels of authority and allocate to correct supplier/creditors and or general ledger accounts daily (expenses).
• Following up on outstanding invoices & resolving queries
• Preparing COD accounts for payment within the designated timelines
• Sending remittance advices to suppliers after the payment run
• Filing of copies of Invoices after processing
• Liasing with suppliers to ensure statements are received monthly
• Maintain updates to creditors details on Motodata
• Prepare supplier reconciliations and resolve discrepancies

Accurate and timely

4

BBBEE

• Assistance with B-BBEE data gathering.
• Assisting in audit and BEE verification procedures

Accurate and on time

5.

Ad Hoc

• Assist with any other adhoc tasks required by the Bookkeeper

Effective teamwork

COMPETENCIES

(Weight = 1 is desirable, 2 is necessary but can be developed on the job, 3 is essential)

CATEGORY*

REQUIREMENT DESCRIPTION

WEIGHT

Technical Acumen

Demonstrates well developed knowledge of required processes and compliance requirements. Pays attention to detail in following process requirements. Analytical with deductive and problem solving ability.

3

Business Acumen

Able to develop a sound working knowledge of dealers’ business. Demonstrates a clear understanding of the business case for the requirements of the role. Able to critically evaluate information and act accordingly.

3

Interpersonal Skill

Able to develop effective working relationships with others and manage conflict through patience and persuasion. Displays integrity, empathy and service ethic. Demonstrates ability to communicate effectively at all levels.

3

Service focus

Display customer service ethic both internally and externally.

3