Debtors Clerk

Recruiter:

Greys Personnel

Job Ref:

DBN003187/ZC

Date posted:

Sunday, June 1, 2025

Location:

eThekwini North (Umhlanga / Tongaat), South Africa

Salary:

SUMMARY:
Our client is looking for a Debtors Clerk to join their friendly growing team at their head offices in Umhlanga.

Preference will be given to candidates that are able to start immediately .

POSITION INFO:
Minimum Requirements:

Matric (Grade 12), with a relevant financial qualification preferred.
A Degree or Diploma in Accounting.
3-5 years of experience in a debtors or receivables role.
Strong knowledge of accounting principles and financial software applications.
Proficiency in financial management systems such as Sage Accounting and QuickBooks.
Advanced proficiency in Microsoft Excel, Word, and Outlook.
Exceptional attention to detail, numerical accuracy, and organizational skills.
Fluent communication skills in English and isiZulu.
Ability to engage professionally with clients, colleagues, and management.

Key Competencies:

High accuracy and attention to detail.
Strong analytical and problem-solving abilities.
Excellent interpersonal and negotiation skills.
Capability to manage high workloads and perform under pressure.
Self-motivated, proactive approach with a client-centric mindset.
Industry awareness and a beneficial understanding of farming and legal.

Responsibilities:

The role encompasses a broad range of duties, including but not limited to:

Managing the full debtor’s function, including invoicing, statement preparation, and collections.
Reconciling customer accounts and promptly resolving discrepancies.
Analysing bank statements and customer accounts to ensure financial accuracy.
Monitoring customer credit limits, conducting credit assessments, and mitigating risk.
Following up on outstanding debt through phone calls, emails, and formal correspondence.
Facilitating negotiations and structuring payment plans for customers facing financial difficulties.
Coordinating with internal departments to address inter-account transaction queries.
Maintaining precise records of communications, payments, and disputes.
Preparing detailed monthly age analysis reports, including commentary, and assisting with cash flow forecasting.
Ensuring adherence to internal financial controls and credit policies.

Escalating high-risk accounts and recommending appropriate legal or recovery actions.

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