Debtors / Creditors & Admin Clerk

SUMMARY:
Our client, based on the KZN North Coast, within the hospitality and property management sectors, is seeking a detail-oriented Debtors, Creditors & Administrative Clerk. You will manage customer and supplier accounts, process invoices and payments, assist with reconciliations, and provide general administrative support to ensure smooth finance operations.

POSITION INFO:
Key Responsibilities:

Debtors Management:
- Capture, reconcile, and maintain customer accounts on the accounting system.
- Prepare and issue customer invoices, credit notes, and statements accurately and timeously.
- Perform monthly debtor reconciliations and follow up on outstanding balances.
- Maintain a debtor ageing analysis and provide weekly reports to management.
- Liaise with clients regarding payments, queries, and supporting documentation.
- Ensure all revenue and receipts are correctly allocated in the general ledger.

Creditors Management:
- Process supplier invoices, ensuring correct coding, approvals, and supporting documents.
- Reconcile supplier statements and resolve any discrepancies.
- Prepare payment batches and ensure all creditors are paid in line with company policy.
- Maintain up-to-date creditor ageing reports and assist in cash flow planning.
- Verify and process staff reimbursements and petty cash claims.

Administrative & Support Duties:
- Assist with filing, document control, and record keeping (both electronic and physical).
- Support month-end closing procedures with reconciliations and journals.
- Maintain vendor and customer master data records.
- Assist with internal and external audit preparation and queries.

Minimum Requirements:
- Grade 12 (Matric) essential.
- Diploma or Certificate in Accounting / Bookkeeping / Finance preferred.
- 2–3 years’ experience in a similar role (hospitality, property, or service industry advantageous).
- Sound knowledge of debtors and creditors functions.
- Proficiency in MS Excel and accounting software (e.g. Sage, Pastel, or similar).
- Strong numerical accuracy and attention to detail.

Skills & Competencies:
- Excellent organisational and time management skills.
- Strong communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Integrity and discretion in handling confidential information.
- Proactive problem-solving and teamwork orientation.