Debtors and Contracts Administrator

Recruiter:

Bright Search Recruitment (Pty) Ltd

Job Ref:

JHB003167/Tori

Date posted:

Wednesday, July 1, 2026

Location:

Fourways, South Africa

SUMMARY:
A Debtors and Contracts Administrator in the office automation industry handles critical financial and legal workflows. Primary duties include managing client service agreements, driving billing operations, and overseeing cash flow. In a highly automated environment, the role focuses on overseeing software systems to streamline document, invoice, and payment processing.

Core Contract Administration Duties

Drafting and Renewals: Creating, negotiating, and tracking client contracts (e.g., Service Level Agreements or machine rentals) using digital contract lifecycle management tools.
Compliance Tracking: Ensuring service level standards are met and contract terms align with organizational and legal guidelines.
System Logging: Capturing and updating customer service items, rates, and terms in industry-specific ERP systems. [1, 2, 3, 4]

Core Debtors Administration Duties

Automated Billing Operations: Generating and distributing recurring invoices (e.g., monthly copy-volume charges and equipment leases).
Credit Control & Collections: Processing debtor statements, allocating payments, and following up on overdue accounts using automated reminder software.
Ageing Reports: Managing and reviewing debtor ageing reports to minimize outstanding balances and bad debt. [1, 2, 3, 4, 5]

Workflow and Office Automation Integration

Document Processing: Utilizing e-signature platforms to expedite contract turnaround times.
Routine Reminders: Relying on software to automatically send payment notices and schedule follow-ups.
Process Improvements: Identifying bottlenecks in the order-to-cash cycle and deploying automation to reduce manual data entry and invoice errors.

POSITION INFO:
Experience: 2 to 5 years of proven experience in debtors, accounts receivable, contract billing and contract administration, paralegal, or supply chain\/bidding experience, usually with a strong understanding of industry-specific legislation Advanced proficiency in Microsoft Excel and working knowledge of ERP\/Accounting systems (e.g., SAP, Sage, Pastel, or Xero). Advanced proficiency in Microsoft Office (specifically Word and Excel) and experience with internal Contract Lifecycle Management (CLM) software or document tracking systems. Exceptional written and verbal communication, negotiation capabilities, meticulous attention to detail, and a high degree of organizational skill.

Similar jobs you might be interested in:

Debtors and Contracts Administrator
Location: Fourways
Salary:
A debtors and contracts administrator in the office automation industry handles critical financial and legal workflows. Primary duties include managing client service agreements, driving billing operations, and overseeing cash flow. In a highly automated environment, the role focuses on overseeing software systems to streamline document, invoice, and payment processing.Core Contract Administration...
Today

Deputy Branch Manager
Location: Johannesburg
Salary: R 750,000.00 per annum plus benefits
Great opportunity for a strong candidate to be developed into the Branch Manager. Experience in the Motor / Technical Parts space important.
1 day ago

Deputy Branch Manager
Location: Johannesburg
Salary: R 750,000.00 per annum plus benefits
Great opportunity for a strong candidate to be developed into the Branch Manager. Experience in the Motor / Technical Parts space important.
1 day ago

Legal Bookkeeper
Location: Kempton Park
Salary:
Legal BookkeeperKempton BasedR18 - R20 000 ctc
2 days ago

Projects Contracts Manager (Industrial Automation, Instrumentation & Process Control)
Location: Johannesburg
Salary: Annual Salary, Negotiable, Provident Fund, Vehicle Scheme
Experienced Projects contracts Manager to oversee project delivery, contract management, client relationships, and commercial activities from tender to completion, ensuring projects are delivered on time, within budget, and to high standards.
6 days ago

Revenue Controller
Location: Johannesburg
Salary:
Our client, a leading and fast-paced organisation within a highly technical services environment, isn’t just offering a job - it’s offering a role where you can take ownership of critical revenue processes and directly impact cash flow and business performance. Expect a collaborative, detail-driven environment where accuracy, accountability, and strong relationships are key to success.
9 days ago

HR & Payroll Administrator
Location: Kempton Park
Salary: 25 000 Monthly
HR & Payroll administrator
13 days ago

Debtors and Invoicing Clerk
Location: Pretoria
Salary: 20 000 Monthly
debtors and Creditors ClerkCenturionNon-Negotiables:Strong Matric Mathematics %Bilingual (Afrikaans & English)2–3 years' experience in debtors and CreditorsExperience with Evolution or Quanta5Role Summary:The debtors & Creditors Clerk is responsible for managing customer accounts, invoicing, collections, reconciliations, payment allocations, and general finance administration. The ro...
16 days ago

Forklift Sales Specialist
Location: Pretoria, Gauteng
Salary: Market related TCTC available/negotiable
An opportunity for an experienced FORKLIFT SALES SPECIALIST is required for permanent employment based in Gauteng North.
21 days ago

OFFICE MANAGER
Location: Johannesburg
Salary: R22 000 – R26 000 CTC depending on experience and current CTC
Our client has an urgent vacancy for an Office Manager at a Security Estate in Meyersdal, Alberton.
41 days ago