Director: Budget Management & Public Finance

SUMMARY:
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POSITION INFO:

Overview:

To promote optimal Financial Resource Allocation in Education sector and other departments, Monitor and report on the financial and non-financial performance, oversee the analysis and monitor the implementation of strategic objectives and targets in departments’ Annual Performance Plan.

Minimum Requirements:

• A Degree (NQF Level 7) in Financial Management / Public Finance / Economics
• 5+ years’ experience at middle or senior management level in Finance environment.
• Applicants should have obtained pre-entry Nyukela Certificate (certificate for entry into the Senior Management Service from the National School of Government).

Responsibilities:

MANAGE THE TIMELY TABLING OF A CREDIBLE MAIN BUDGET WITHIN LEGISLATED TIMEFRAMES:

• Ensure that budget circulars are compiled detailing the requirements of departments and their entities on budget submissions.
• Co-ordinate and ensure that an analysis is undertaken on departmental budgeting and expenditure through budget achievability and expenditure reviews.
• Ensure that a close-out report is prepared on the previous year’s financial and non-financial information to inform the process of improving provincial resource management.
• Co-ordinate and ensure that reports are compiled for the provincial Medium Term Expenditure Committee hearings by utilising the first budget submission.
• Recommend preliminary and final allocations for departments according to national and provincial priorities within the fiscal framework.
• Ensure that an analytical report is prepared on policy alignment and allocative efficiency as inputs for National Treasury (NT) Benchmark exercise by utilising the second budget submission.
• Co-ordinate the compilation and consolidation of the budget submission that will be tabled in the Provincial Legislature.
• Ensure that support is provided to departments to compile their budget submissions.
• Ensure that a report is compiled on the main budget and that it is loaded on Basic Accounting System (BAS).

ENSURE THAT THE ADJUSTED BUDGET PUBLICATIONS ARE WITHIN LEGISLATED TIMEFRAMES AND ARE AT ACCEPTABLE QUALITY LEVELS:

• Ensure that a report on recommendations of the departmental roll over requests of conditional grant and equitable share are produced for National Treasury and Executive Council (EXCO.)
• Ensure that a ‘commitment register’ is maintained on a department’s adjusted budget.
• Ensure that guidelines are provided to departments for them to complete the adjusted estimates in the prescribed format.
• Recommend allocations for departments according to PFMA requirements and within the fiscal framework.
• Compile and consolidate adjusted budget for tabling in the Provincial Legislature.
• Ensure that support is provided to departments to compile their adjusted budget submission.
• Ensure that a report is compiled on the adjusted budget and that it is loaded on BAS.

ENSURE THAT THE DEPARTMENTAL STRATEGIC PLANS (SP) AND ANNUAL PERFORMANCE PLANS (APP) COMPLY WITH AND ARE IN ALIGNMENT WITH NATIONAL AND PROVINCIAL POLICY PRIORITIES;

• Manage and monitor departmental SP and APP and ensure alignment with national and provincial policy priorities as well as NT frameworks.
• Do an analysis of the strategic and annual performance plans in order to ensure alignment of budget allocations to them.

MANAGE THE MONTHLY IYM ANALYSIS ON REVENUE AND EXPENDITURE INCLUSIVE OF FEEDBACK TO DEPARTMENTS:

• Ensure that the consolidation and evaluation of credible and reliable departmental cash flow projections are compiled for NT and EXCO.
• Ensure that weekly expenditure reports are compiled to inform the monthly IYM.
• Consolidate analysis of monthly revenue and expenditure for reporting to NT and EXCO.
• Ensure that monthly IYM feedback is provided to departments on the analysis by PT.
• Ensure that support is provided to departments to with the implementation and monitoring of the IYM.
• Ensure the year-end IYM is balancing to the pre-audited and audited AFS for submission to NT.

MANAGE THE QUARTERLY PERFORMANCE REPORTS (QPR) ANALYSIS INCLUSIVE OF FEEDBACK TO DEPARTMENTS:

• Ensure that the analysis of QPR from departments is undertaken and compile consolidated quarterly report.
• Ensure that quarterly QPR feedback is provided to departments on the analysis by PT.
• Ensure that the integration, analysis and reporting on non-financial and financial performance information is undertaken in order to ensure the expenditure of departments is aligned to the deliverables espoused to the tabled APP, Policy Speech and the Budget
• Ensure that support is provided to departments to with the implementation and monitoring of the QPR.
• Conduct quarterly QPR workshops for with departments and Entities.
• Ensure that site visits are undertaken and a report compiled at least every quarter to inform budget and other policy decisions.

MANAGE AREA OF RESPONSIBILITY:

• Supervise and co-ordinate the effective and efficient running and management of the Unit.
• Develop and implement service delivery improvement programmes.
• Develop and supervise the implementation of the Unit’s Annual Operational Plans.
• Monitor and report on the implementation thereof monthly, quarterly and annually.
• Ensure that performance agreements and development plans are developed and implemented for all staff in the Unit within set timeframes.
• Ensure that staff performance is managed on daily basis and that Performance
• Assessments of all employees in area of responsibility are done timeously and within agreed timeframes.
• Ensure that vacancies are filled timeously and that the Recruitment, Selection and Placement of staff is according to laid down policy and procedure.
• Ensure the implementation and management of Risk, Finance and supply-chain Management protocols and prescripts in area of responsibility).

IMPLEMENT AND MANAGE RISK, FINANCE AND SUPPLY-CHAIN MANAGEMENT PROTOCOLS AND PRESCRIPTS IN AREA OF RESPONSIBILITY.

• Identify and manage risks in area of responsibility.
• Ensure timely budgeting, monitoring, variance analysis and reporting.
• Ensure that Procurement Planning takes place, that specifications are developed timeously and that there is compliance with supply chain prescripts.
• Ensure the Unit’s assets are managed, maintained and kept safely.
• Weigh up financial implications of propositions and align expenditure to cash flow projections