Divisional Payroll Manager

SUMMARY:
Our client based in the South of Johannesburg is looking for a Divisional Payroll Manager to ensure timeous and accurate payments of salaries, 3rd party payments and reporting, as well as supervise the department. Responsible for monthly quarterly and annual reporting as requested by either HR and or Finance departments

POSITION INFO:

Qualification/ Experience

• Matric Certificate
• Accounting certificate and or any other relative tertiary qualification
• Diploma in Payroll Administration
• 10 years+ experience managing a payroll department.
• SAGE 300 Superuser Certification Mandatory

Skills

• Income Tax knowledge
• Managerial skills
• Implementation and maintenance of policies and procedures
• Bargaining Council Collective agreement knowledge and understanding
• Proficiency in Microsoft Office (MS Excel, Word and Powerpoint)
• Competent in report writing and submission of board and management committee reports and packs
•  

Responsibilities

• Maintain accurate master file information
• Design, implement and maintain a document control system
• Ensure compliance with Bargaining Council’s collective agreements
• Check all non-CTC items on the payroll system
• Submit pay run to Financial Manager/CFO for approval
• Periodically test the calculations of the payroll system by doing a manual calculation and comparing the results. Document these tests and keep a record thereof
• Develop reports that will assist in generating efficient and accurate information when needed.
• Ensure efficient time management in order to meet all deadlines
• Ensure timely review and submission of 3rd party payments to guarantee compliance to applicable legislation
• Authorise and submit all payments to creditors department
• Input relevant data into journal and allocate to GL. (Costing reports)
• Provide necessary structure or improvement regarding current processes to ensure a higher efficiency of the department
• Managing all payroll reports, timesheets, individual attendance and other related documentation
• Prepare weekly, monthly, quarterly and year end reports for management
• Reconcile PAYE deductions, prepare EMP501 and submit to SARS
• Issue IRP5 certificates to all permanent and temporary staff
• Oversee internal, external and any regulatory body audits as well as other statutory queries
• Ensure general compliance with Tax legislation on wage and salary payrolls
• Supervise and control daily activities of payroll staff
• Monitor staff performance
• Co – ordinate training of payroll staff and backup for absenteeism
• Oversee updates on the payroll system
• Monitor and oversee T&A systems and or system implementations
• Co-ordinate training of payroll staff to ensure people are multi-skilled for succession and absence management
• Assist with dummy payslips upon request
• Co-ordinate and manage medical aid and GAP cover processes within the payroll department

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