Document Controller - Construction

SUMMARY:
Are you currently working in a Construction/New Energy company managing the document and administration flow for successful follow through of all projects?

Our “New Energy” client, based in the Cape Town Waterfront, requires a high-energy meticulous document multitasker to coordinate and manage all documentation and compliance between contractors & document submissions.

Travel at times might be applicable.

POSITION INFO:
REQUIREMENTS

• Matric, BA in Business Administration or similar qualification is preferred
• At least two (2) years of experience in Project documents control, management system and/or process development and implementation
• Proven experience working with, the life cycle of all documents on a project from start to finish and/or architectural structure of the Document Management System Software (DMS) flow process
• Experience in the renewable energy or construction sectors preferred
• Experience in EPC/Operation project documents control
• Ability to train the stakeholders on document management system, processes and procedure
• Demonstrate understanding in document mapping between Procedures and Project needs
• Microsoft office suite (Word, Excel & Power Point), and a generally high degree of computer literacy
• Proficiency in Adobe

• Projects Documents control and administration of the Engineering System by making use of our intranet and SharePoint platform.
• Manage externally shared Data Rooms
• Follow up progress and deliverables on the technical documentation packages
• Prepare and update Document Control files and systems in a timely manner
• Identify opportunities for improvement to enhance efficiency and continually improve on the engineering document control process.
• Assist in the drafting of new procedures and revising existing procedures.
• Assisting with project internal audits, site due diligence and general assurance, including site visits across South Africa, and Africa more broadly, to ensure ongoing compliance to the Management System.
• Development and maintenance of engineering and project record registers.
• Training and coaching of colleagues on system requirements and benefits.
• All of the above shall be in consultation with, Lead Project Engineer and/or the IMS Manager